Director : CEO's Office

Quality Council for Trades and Occupations; Pretoria; On-site; ZAR 600,000 - 900,000; Full time

Job summary

The Quality Council for Trades and Occupations seeks an Executive Assistant to provide comprehensive support to the CEO. This pivotal role involves strategic advice, office coordination, stakeholder engagement, and performance monitoring. The ideal candidate will have a relevant degree, experience in the PSET sector, and a strong background in strategic planning and policy development.

Qualifications

• A minimum of 5-6 years experience in the PSET sector.
• Collective supervisory experience with at least 4 years in management.
• Expertise in public and business administration.

Responsibilities

• Provide executive support to the CEO, ensuring coordination of responsibilities.
• Monitor and track strategic and operational initiatives.
• Prepare presentations and communication for the CEO.

Skills

Strategic Planning

Policy Development

Stakeholder Management

Risk Management

Communication

Education

Relevant 3-year degree

Postgraduate degree

Job description

Job Location : Gauteng, Pretoria Deadline : August 17, 2025 Quick Recommended Links

• Jobs by Location
• Job by industries

Job Description

• To provide comprehensive high-level strategic, operational, and executive support to the CEO, ensuring the effective coordination and execution of the CEO’s priorities, engagements, and responsibilities.
• The role is pivotal in streamlining the CEO’s workload, enabling informed decision-making, and ensuring alignment across operational initiatives.
• The successful candidate will act as a strategic advisor and operational enabler, ensuring the smooth and effective functioning of the CEO’s office.
• Act as the CEO’s strategic advisor and liaison across all units within the organisation
• Attend key meetings with or on behalf of the CEO, taking ownership of follow-ups
• Coordinate the CEO’s engagements, project timelines, and deadlines
• Analyse latest documents, publications, relevant government gazettes, data, and trends to provide strategic decision-support insights and recommendations
• Manage legal and special organizational projects
• Contribute to and support organizational planning, alignment, and performance tracking
• Maintain strict confidentiality and sensitivity around strategic and personnel matters.

Executive Office Management

• Oversee the day-to-day operations of the CEO’s office
• Act as the central coordination point for internal and external communication
• High-level administrative and strategic support to executives

Strategic Support

• Monitor, track, and follow up on key strategic and operational initiatives
• Provide insight and briefing on PSET sector developments, government initiatives, and organizational performance

Governance and Compliance Coordination

• Ensure compliance with corporate governance, legal, required comments, and reporting requirements
• Prepare documentation and coordinate inputs as instructed by the CEO

Stakeholder Management

• Coordinate strategic engagements with various stakeholders, for e.g. DHET, SAQA, QCs, SETAs, and industry
• Maintain key external and internal relationships to support the CEO’s agenda

Communication and Documentation

• Prepare presentations and briefing notes for the CEO
• Manage information flow and communication on behalf of the CEO
• Draft, complete, and proofread correspondence, documents, briefing papers, reports, presentations, and other communications as requested by the CEO

Performance Monitoring and Organisational Alignment

• Track strategic outcomes and annual performance indicators and report regularly on progress on the achievement thereof to the CEO;
• Co-ordinate organisational planning, reporting, and alignment with the CEO’s vision and priorities.

Job Requirements

• A relevant 3-year degree in Education, Office Administration, Business Administration, Development Studies, Policy, Business Management
• A postgraduate degree will be advantageous with 6-8 years experience, preferably in the PSET sector
• Minimum of 5-6 years experience, preferably in the PSET sector
• Collective supervisory experience of which 4 years' must be in a management position
• Experience in the areas of policy development and strategic planning, as well as public and business administration

Required Knowledge :

• PSET legislative and strategic landscape, for e.g. NQF Act, SDA, OQSF, SA ERRP, NDP, NSDP, the MDTP, NPPSET, White Paper for Post-School Education and Training, etc
• Insight into the structure and functioning of PSET institutions and stakeholders
• Emerging trends in skills development, funding, innovation, and public service delivery
• PFMA, King IV governance principles, institutional reporting standards
• QCTO’s mandate, strategies, and goals
• Risk management, compliance frameworks, and oversight protocols