Desktop Publishing Coordinator

MANCOSA; Durban; On-site; ZAR 180,000 - 240,000; Full time

Job summary

A private higher education provider in Durban is seeking a Desktop Publishing Coordinator to format and digitise curriculum documents. The role requires strong technical skills, excellent communication abilities, and experience in higher education. Candidates should hold a degree in Information Technology or Business Administration, with proficiency in tools like Adobe Creative Suite and Microsoft Office. This position offers an opportunity for professional development within a supportive educational environment.

Qualifications

• Minimum Degree in Information Technology or Business Administration.
• 1-2 years of higher education work experience, preferably in higher education.

Responsibilities

• Format and digitise module guides and curriculum documentation.
• Develop forms, templates, and guides in collaboration with stakeholders.
• Engage in ongoing professional development activities.
• Ensure compliance with regulatory standards.
• Allocate formatting of module guides and ensure readiness before each intake
• Plan formatting to meet print deadlines
• Maintain presentation quality and consistency of guides and multimedia guides
• Ensure compliance with institutional deadlines for guide readiness
• Liaise with CDMS service provider on system developments
• Train staff on CDMS functionalities
• Coordinate Module Guide printing with relevant departments
• Track printing checks and sign-off of guides to printers
• Engage in ongoing professional development and staff training
• Support MANCOSA Student Success with timely module guides
• Prepare for CHE audits and regulatory site visits
• Assist with graduation and other institution functions

Skills

Proficient in Microsoft Office Suite

Excellent verbal and written communication skills

Strong interpersonal skills

Ability to work under pressure

Prioritisation and time management skills

Deadline driven and process orientated

Numerical ability

High level of ethics, confidentiality, and integrity

Produce high-quality work

Knowledge of regulatory body requirements

Understanding of the Higher Education landscape

Education

Degree in Information Technology or Business Administration

Tools

Adobe Creative Suite

Microsoft Office

Visual Studio

Eclipse

NetBeans

Job description

Job category: Others: Education and Training

Location: Durban

Contract: Fixed Term Contract

EE position: No

Introduction

MANCOSA, a DHET registered and CHE accredited private higher education distance education provider, offering undergraduate and postgraduate business qualifications, has the following vacancy available.

Desktop Publishing Coordinator

CORE PURPOSE

To provide support and supervision to the Curriculum Development and Management Department by assisting with the formatting and digitising of the module guides and curriculum documentation and ensuring new and existing curriculum are at a ready state to ensure that MANCOSA meets its strategic objectives and goals.

CORE FUNCTIONS INCLUDE MANAGING THE FOLLOWING:

Formatting of all Module Guides and Curriculum Documents

• Perform all formatting and digitising on new and old Module Guides and Curriculum Department Documents as per the Department’s requirements
• Accurately complete tracking documentation and related statistics with regards to Module Guide readiness
• Develop forms, templates, and guides by working in collaboration with department members and stakeholders
• Schedule and coordinate meetings efficiently and professionally
• Allocate formatting of module guides to ensure module guide readiness before each intake
• Strategically plan formatting of module guides to ensure module guide readiness and adherence to print deadline before each intake
• Maintain presentation quality and consistency of Module Guides and Multimedia Guides
• Adhere to institutional deadlines for module guide readiness

Curriculum Development and Management System

• Liaise with the service provider regarding system developments for the Curriculum Development and Management System (CDMS)
• Track Curriculum Development and Management System (CDMS) developments and enhancements
• Train staff members on the Curriculum Development and Management System (CDMS) functionalities

Printing of Module Guides

• Compile a Module Guide printing list per intake as per institutional deliverables
• Coordinate the printing process between the Curriculum Development and Management Department, Dispatch Department and the printing service provider
• Track the checking and sign-off of Module Guides sent to the printers

Professional Development

• Engage in ongoing professional development by independently studying to upgrade your knowledge within the 0field of expertise
• Actively participate in staff development initiatives offered by the institution
• Conduct staff development and training sessions

MANCOSA Student Success

• Employ effective project and time management strategies to ensure that students receive module guides timeously

Regulatory Bodies

• Prepare for and ensure attendance at any site visits relating to the academic programmes
• Actively participate in CHE Audit and site visits together with the other members of Management
• Participate in any regulatory body activity
• Ensure compliance to regulatory standards

General

• Adhere to and loyally perform reasonable instructions, functions and tasks
• Assist and attend institution functions as and when required
• Fulfil any other reasonable request from Management
• Assist with graduation as and when required

Qualifications and Experience

• Minimum Degree in Information Technology or Business Administration
• At least 1-2 year’s higher education work experience, higher education experience preferable

Experience with engaging with the following software:

• Adobe Creative Suite (InDesign, Illustrator, Photoshop, Muse, Animate/Flash, Dreamweaver)
• Microsoft Office (Word, Excel, PowerPoint)
• Visual Studio
• Eclipse
• NetBeans

Job related knowledge and skills

• Proficient in Microsoft Office Suite (Excel, Word, Power Point, Access, Outlook)
• Excellent verbal and written communication skills
• Strong interpersonal skills
• Ability to work under pressure
• Prioritisation and time management skills
• Deadline driven and process orientated
• Numerical ability
• Possess a high level of ethics, confidentiality, and integrity
• Produce work of a high quality
• Knows regulatory body requirements (e.g. SAQA, DHET and CHE)
• Have a good understanding of the Higher Education landscape