Departmental Administrator B

University of Pretoria; Pretoria; On-site; ZAR 300 000 - 500 000; Full time

Job summary

A leading academic institution in Pretoria seeks a Departmental Administrator B to provide comprehensive administrative support to the Chairperson of the School of Health Systems and Public Health. Responsibilities include managing diaries, coordinating meetings, and supporting academic functions. The ideal candidate should possess a diploma and have at least two years of relevant experience in an academic environment. This position offers competitive remuneration and opportunities for professional development.

Benefits

Medical aid scheme contributions

Professional development opportunities

Qualifications

• Minimum two years' experience in office management administration.
• Experience in meeting procedures and logistical arrangements at management level.

Responsibilities

• Provide high-level administrative support to the Chairperson.
• Manage diary and arrange meetings effectively.
• Coordinate activities for strategic committees.

Skills

Professional communication skills

Time management

Administrative skills

Interpersonal skills

MS Office proficiency

Education

Diploma in Office Management or equivalent

B-degree or equivalent qualification

Tools

PeopleSoft System

Job description

FACULTY OF HEALTH SCIENCES

SCHOOL OF HEALTH SYSTEMS AND PUBLIC HEALTH

DEPARTMENTAL ADMINISTRATOR B

PEROMNES POST LEVEL 10

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy. The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

Responsibilities

The incumbent will be expected to provide comprehensive high-level administrative and management support to the Chairperson of the School and the School of Health Systems of Public Health. This will include:

Support To The Chairperson

• Diary management by planning and arranging meetings with students and staff, communication with third parties and preparation for all internal and external meetings;
• Handling matters requiring discretionary judgment and confidentiality;
• Coordinating and providing support to the Chairperson in all strategic related matters;
• Gathering, collating and summarising information for the Chairperson;

Secretariat: High level meetings

• Supporting the office of the Chairperson’s Committees;
• Coordinating and managing all activities relating to strategic committee and external stakeholder’s meeting;
• Preparing agends’minutes and documentations;

Academic And Research Support

• Managing the administration of submitted final examination marks for Chair’s approval;
• Ensuring all Postgraduate students’ and academic staff applications for research ethics clearance submitted;
• Assisting school Chairperson in coordinating with Resource Mobilisation Manager the management of requests and administrative activities related to new and existing research collaborations;

Informed Research Outputs

• Receiving all research outputs, conference attendance, etc. from academic staff;
• Capturing information on Research Management System and Publication Poppies;
• Updating RESCOM secretariat on the number of publications on a monthly basis;

Minimum Requirements

• A diploma with two years’ experience in office management administration in an academic environment or research environment;
• Two years' experience meeting procedures as well as logistical arrangements at senior management level;

Required Competencies (skills, Knowledge And Behavioural Attributes)

• Applicable professional communication and language skills, both written and verbal;
• Ability to work under pressure without compromising detail and accuracy;
• Ability to prioritise work independently and handle simultaneous assignments with success and accuracy (time management);
• Administrative and organising skills;
• Ability to handle confidential information;
• Excellent interpersonal skills;
• Advanced proficiency in MS Office: Word, Excel, PowerPoint and Access;
• Knowledge of the PeopleSoft System;

Added Advantages And Preferences

• B-degree or equivalent qualification;
• Five years’ experience in the higher education environment;
• Driver’s licence;

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines, UP subscribes to the BESTMED AND UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.

Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP.

In Applying For This Post, Please Attach

• A comprehensive CV;
• Names, e-mail addresses and telephone details of three referees whom we have permission to contact.

CLOSING DATE: 03 February 2026

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES: Ms LN Sijako, email: [e-mail] for application related enquiries and Prof Ayo-Yusuf for enquiries related to the post content.

Should you not hear from the University of Pretoria by 31 May 2026, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under‑represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply. All candidates agree to undergo verification of personal credentials.

The University of Pretoria reserves the right to not fill the advertised positions.