Department Assistant

Paul Hastings LLP; Milnerton; On-site; USD 47,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive Department Assistant to join their dynamic team in Century City. This role involves providing essential administrative support to attorneys and professionals, ensuring smooth operations through effective communication and organization. The ideal candidate will possess strong English language skills and proficiency in various Microsoft Office applications. With a commitment to professional growth and a collaborative work environment, this position offers a competitive salary and a comprehensive benefits package, making it an excellent opportunity for those looking to advance their careers in a prestigious law firm.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Paid Holidays

Professional Development Programs

Transportation Benefits

Employee Assistance Program

Flexible Spending Account

Wellbeing Programs

Qualifications

• 1+ year of administrative support experience in a professional environment.
• High school diploma required; higher education preferred.

Responsibilities

• Support attorneys with daily administrative tasks and project coordination.
• Maintain electronic and hard copy files, and manage document reproduction.

Skills

English Grammar

MS Word

MS Outlook

MS Excel

MS PowerPoint

Office Equipment Operation

Education

High School Diploma

Associates Degree

Bachelor's Degree

Tools

Document Management System

Web-Based Conference Call Applications

Spreadsheet Applications

Job description

Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. With a strong presence throughout the U.S., Asia, Europe, Latin America, and the Middle East, we have the global reach and extensive capabilities to provide personalized service wherever our clients' needs take us. As one of the world's leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.

We have an opening for a Department Assistant in our Century City office.

The Department Assistant performs administrative duties in support of their department.

In this capacity, the Department Assistant will:

• Support a team of attorneys and administrative professionals with daily tasks;
• Liaise with internal resources to complete projects and tasks;
• Provide administrative support that may include time entry, expense reimbursements, presentations, meeting coordination, and travel arrangements;
• Maintain electronic and hard copy files, arrange document reproduction, scan and save documents into document management system;
• Perform data entry in various databases and applications; proofread and edit entries as appropriate;
• Work overtime as required; and
• Handle additional related projects as assigned.

Proficiencies:

• Advanced proficiency in rules of English grammar, spelling and punctuation;
• Fundamental proficiency in MS Word, and document editing/comparison applications;
• Fundamental proficiency in MS Outlook and web-based conference call/web-sharing applications;
• Fundamental proficiency in MS Excel and spreadsheet/database applications;
• Fundamental proficiency in MS PowerPoint and presentation applications; and
• Fundamental proficiency in the operation of office equipment, such as copiers, scanners.

Qualifications:

• High school diploma (required); Associates degree or Bachelor's degree (preferred);
• At least 1 year of administrative support experience (preferred); and
• At least 1 year of experience in a professional services or legal environment (preferred).

Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.

The salary wage range that we expect to pay for this position is a minimum of $47,300 and a maximum of $60,000 annually. The actual pay wage may vary based on experience or other relevant factors.

Eligible employees can participate in the Firm's comprehensive benefits program, which include the following:

• Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short- and Long-Term Disability
• Flexible Spending Account and Health Savings Account
• Healthcare Concierge and Advocacy
• Lifestyle Spending Account
• Voluntary 401(k) Plan and Profit Sharing
• 10 Paid Holidays per year and a generous PTO Program
• Family Support including Paid Parental Leave, Fertility Benefits, Breast Milk Shipping, Back-up Child Care, Elder Care, and Tutoring
• Wellbeing programs (Employee Assistance Program, Relationship Support, Mental Health and Well-Being Events)
• Retirement Plan Consulting
• Anniversary Bonus Program
• Professional Development Programs
• Transportation and Commuter Benefits
• International Travel Insurance
• Auto/Home/Pet Insurance
• Prepaid Legal Insurance
• Employee Discounts
• And More!

The Firm has a range of inclusion initiatives including our Paul Hastings Affinity Networks (PHANs), Women's Initiative, and PH Balanced. These initiatives, which are voluntary and open to all, provide a firmwide forum to share experiences, as well as an opportunity to participate in a supportive network with common interests.

Paul Hastings is an equal opportunity employer. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.