Defended Litigation Secretary

Status; Pretoria; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading legal firm in Pretoria is seeking an experienced Defended Litigation Secretary to join their dynamic team. The ideal candidate will possess extensive experience in defended foreclosure matters, strong dictation typing skills, and proficiency in Microsoft Office. Responsibilities include document management, client communication, and case administration, ensuring compliance with legal standards.

Qualifications

• 35 years experience as a Litigation Secretary in defended foreclosure matters.
• Proficiency in Microsoft Office and legal software.
• Strong dictation typing skills with high accuracy.

Responsibilities

• Typing and amending legal documents including defenses and witness statements.
• Liaising with clients and court staff professionally.
• Managing case files and ensuring compliance with legal requirements.

Skills

Dictation typing skills

Attention to detail

Organizational skills

Time-management skills

Understanding of legal terminology

Tools

Microsoft Office (Word, Excel, PowerPoint)

GhostPractice

Caselines

My Attorneys

CACS

Job description

Our client in Lynnwood Pretoria is seeking an experienced Defended Litigation Secretary to join their dynamic legal team. The ideal candidate will have 35 years of experience in defended foreclosure matters, along with strong dictation typing skills and exceptional attention to detail. Proficiency in Microsoft Office (Word, Excel, PowerPoint) is essential, as well as experience working with GhostPractice, Caselines, My Attorneys, and CACS systems. Excellent organizational and time-management abilities are required, and a solid understanding of legal terminology and foreclosure procedures will be highly advantageous.

A recent professional profile photo is to accompany your application.

EMPLOYMENT TYPE : Permanent

BASIC SALARY : R16 000.00

START DATE : A.S.A.P / Immediate

REQUIREMENTS :

• 35 years experience as a Litigation Secretary in defended foreclosure matters
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Experience with GhostPractice, Caselines, My Attorneys, and CACS systems
• Strong dictation typing skills with high accuracy and attention to detail
• Excellent organizational and time-management skills
• Solid understanding of legal terminology and foreclosure procedures (preferred)

DUTIES :

Document Production & Management :

• Typing and amending legal documents including defenses, witness statements, correspondence, and court forms.
• Preparing trial bundles, pleadings, and case summaries.
• Managing version control and accurate filing (electronic and physical).

Client & Court Communication :

• Liaising with clients, counsel, experts, and court staff in a professional manner.
• Handling incoming and outgoing correspondence, including email and telephone inquiries.

Case Administration :

• Opening and closing files in line with firm procedures.
• Experience in drafting and processing legal documents under attorney supervision, including motions, pleadings, notices, sheriff's letters, and other litigation-related documentation.
• Diary management, court dates, deadlines, and meetings.
• Coordination with legal professionals to ensure timely filings, court appearances, reporting, and feedback to clients.
• Monitoring key dates and ensuring deadlines are met.
• Managing case files and documentation, ensuring all files are current and well-organized.

Compliance & Confidentiality :

• Ensuring all actions comply with legal and regulatory requirements, including data protection.
• Maintaining confidentiality and discretion at all times.

HOURS :

• Monday to Friday: 08:00 - 17:00

Should you meet all the requirements, apply on our website today.

If you do not hear back within 10 working days, please consider your application unsuccessful. We will retain your credentials for future similar roles.