Debtors/Creditors Clerk

The Debtor and Creditors Clerk is responsible for managing the company's accounts receivable and accounts payable functions. This involves ensuring that the organization's cash flow is maintained through timely invoicing and collection of debts, as well as processing and recording vendor invoices accurately and on time. The ideal candidate will possess strong numerical skills, attention to detail, and the ability to work independently and as part of a team.

Job Title: Creditors and Debtors Clerk

Location: [Insert Location]

Reports To: [Insert Title]

Job Type: [Full-Time/Part-Time/Contract]

Salary: [Insert Salary Range]

Job Overview:

We are seeking a meticulous and organized Creditors and Debtors Clerk to join our finance team. The successful candidate will be responsible for managing the company’s creditor and debtor processes to ensure timely payments and collections, maintain accurate financial records, and support the overall financial health of the organization.

Key Responsibilities:

1. Creditors Responsibilities:
   1. Process and record invoices, ensuring accuracy and compliance with company policies.
   2. Verify and reconcile supplier statements and resolve discrepancies in a timely manner.
   3. Prepare payment runs and manage cash flow related to creditor payments.
   4. Maintain accurate records of transactions and communicate with suppliers regarding outstanding invoices.
   5. Assist with period-end closings and the reconciliation of creditor accounts.
2. Debtors Responsibilities:
   1. Post customer payments and allocate cash accurately to customer accounts.
   2. Prepare and send invoices to clients, managing the entire billing process.
   3. Monitor accounts receivable and follow up with clients on outstanding invoices.
   4. Prepare aged debtor reports and assist in debt collection efforts when necessary.
   5. Maintain accurate records and documentation of all transactions and communications with clients.
3. General Duties:
   1. Assist in the preparation of financial reports and analysis as needed.
   2. Collaborate with other departments to resolve any invoicing or payment issues.
   3. Maintain and organize all financial documentation in accordance with regulatory and company standards.
   4. Stay current with accounting and financial regulations and best practices.