Debtors Clerk – Sandton

Our passenger vehicle dealership client in Sandton has an urgent vacancy available for a Debtors Clerk with the skills and experience outlined below.

Administration and Compliance:

1. Maintain an updated debtor's age analysis
2. Ensure Management is alerted of any problems
3. Ensure credit notes and write offs are passed according to policy and the DOA
4. Ensure accurate compliance with VAT legislation

Asset Accounting:

1. Ensure % accuracy at all times when dealing with Company assets

Risk Management:

1. Ensure that internal controls and company policies are adhered to and assist in testing of compliance
2. Doubtful debts to be monitored and reported immediately to Management
3. TransUnion checks are done for all new customers and whenever an increase in credit is required
4. Ensure credit references are checked
5. Caution or stop sales to high-risk customers

Position Overview:

To effectively administer control of all debtor accounts by ensuring that the credit application process is adhered to, payment deadlines are controlled, minimizing bad debts and reducing possible risks whilst maintaining positive customer interactions.

Specific Role Responsibilities:

1. Debtors days outstanding to meet Company standards
2. Banking to be done daily – Process and allocate payments accurately to Customers and accounts
3. Ensure all account allocations are accurately processed – over and under payments are resolved timeously
4. Ensure staff debtors are processed monthly
5. Ensure Debtors controlled are within credit limits
6. Ensure that debt collections where legal proceedings have occurred are monitored regularly
7. Journal entries recorded are approved per the DOA and with relevant documentation attached
8. Settlement discounts are only applied to accounts paid within their credit terms
9. Reconciliation of ledgers are kept up to date and cleared monthly
10. Prepare and submit the bad debt schedule weekly and monthly for review
11. Ensure weekly and monthly reports are sent out within set deadlines
12. Ensure Debtor statements are sent out within set deadlines
13. Ensure an effective interface between Dealerships, Departments, and Customers
14. Ensure all interaction with customers are professional and courteous
15. Ensure Management is alerted of any problems

Sensitivity – Operational

Qualifications and Experience:

1. 1-2 years' experience in a similar function / role / position
2. Computer Literacy (preferably Kerridge experience)
3. Proficient in Ms Office especially Ms Excel

Skills and Personal Attributes:

1. Integrity
2. Self-driven
3. Team Work
4. Follow through skills
5. Ability to cope under pressure
6. Interpersonal skills (emotional maturity / cross functional collaboration)

Please email CVs to [insert email].