Debtors Clerk

NexChapter Recruitment; Kempton Park; On-site; ZAR 200,000 - 250,000; Full time

Job summary

A finance recruitment agency in South Africa is seeking a Debtors Clerk to manage customer accounts and support the credit application and cashbook processes. The ideal candidate should possess a diploma in finance and have 2–5 years of relevant experience. Responsibilities include account reconciliations, collections, and maintaining accurate records. Proficiency in Excel and experience with SYSPRO is advantageous.

Qualifications

• 2–5 years’ experience as a Debtors Clerk or similar role.
• Fully computer literate.
• Experience with accounting software is advantageous.

Responsibilities

• Open new customer accounts on SYSPRO.
• Manage collections via phone and email.
• Reconcile customer accounts and resolve invoice queries.
• Maintain daily cashbook entries.

Skills

Attention to detail

Customer-focused mindset

Proficiency in Excel

Proficiency in SYSPRO

Education

Minimum Diploma in Finance, Accounting, or related

Tools

Microsoft Excel

SYSPRO

Job description

As a Debtors Clerk, you’ll be a key part of the finance team, responsible for managing customer accounts, overseeing collections, and supporting the credit application and cashbook processes. This role is ideal for someone with strong attention to detail, a natural ability with numbers, and a proactive, customer-focused mindset. You will report directly to the Finance Manager and work closely with internal departments to ensure that account reconciliations, invoicing, and payments are handled accurately and efficiently.

Key Responsibilities

Open new customer accounts on SYSPRO

Send monthly statements and generate age analysis reports

Conduct collections via phone and email, ensuring timely payments

Reconcile customer accounts and resolve invoice queries

Allocate deposits and manage invoice submissions

Provide weekly reports on outstanding accounts

Review credit applications and confirm required documents are submitted

Liaise with Sales and Finance to vet and approve customer accounts

Draft approval letters and open accounts in SYSPRO

Monitor COD accounts and release stock only once payment reflects

Maintain daily cashbook entries (payments & receipts)

Notify the team of deposits

Assist with general admin, filing, and departmental support

Requirements

Minimum Diploma in Finance, Accounting, or related

2–5 years’ experience as a Debtors Clerk or similar role

Fully computer literate (Excel, Outlook, PowerPoint)

SYSPRO experience is advantageous