Debtors Clerk

Divergent Recruit Pty; Gqeberha; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A leading company in the logistics and transport industry is seeking a Debtors Clerk to manage the complete debtors function. The ideal candidate will have a Matric qualification and at least 5 years of experience in a similar role. Responsibilities include invoicing, credit control, and maintaining accurate customer accounts. This is a full-time position based in Port Elizabeth, offering a competitive salary of R9,000 per month.

Qualifications

• Minimum of 5 years working experience as a Debtors Clerk.
• Full Debtors function experience from A to Z.
• Knowledge of Pastel and proficiency in MS Office.

Responsibilities

• Manage the complete Debtors function for the assigned branch.
• Monitor credit limits and collections efficiently.
• Handle invoicing, account opening, reconciliations, and client liaison.

Skills

Attention to detail

Analytical skills

Time management

Communication skills

Education

Matric

Tools

Pastel

MS Office

Job description

DEBTORS CLERK (LOGISTICS AND TRANSPORT INDUSTRY)

Location:

KORSTEN PORT ELIZABETH, EASTERN CAPE PROVINCE

Minimum Essential Qualifications:

• Salary on offer: R9 000.00 per month
• Matric (ESSENTIAL)
• Minimum of 5 years working experience as a Debtors Clerk (ESSENTIAL)
• Full Debtors function experience from A to Z (ESSENTIAL)
• Knowledge of Pastel (ESSENTIAL)
• Proficient in MS Office (Word & Excel) (ESSENTIAL)
• Excellent accuracy and attention to detail (ESSENTIAL)
• Strong analytical and time management skills
• Ability to work under pressure in a logistics environment
• Excellent communication and reporting skills (written & verbal)
• Reliable conduct, attendance, and reliability record
• Own reliable vehicle or arranged transport

Application Instructions:

Submit your CV in MS Word format along with supporting documents to the specified contact. Contact Shireen directly for further discussion about this opportunity in Port Elizabeth.

Confidentiality & Data Policy:

In accordance with the POPI Act 4 of 2013, all candidate information is treated confidentially. Divergent Recruit (Pty) Ltd will retain your data for 12 months for future opportunities unless you request removal, in which case your data will be deleted as per POPIA guidelines.

Key Responsibilities:

Main Duties:

• Manage the complete Debtors function for the assigned branch and areas
• Report to the Branch Financial Manager
• Monitor credit limits and collections efficiently and timely
• Handle invoicing, account opening, reconciliations, and client liaison

Credit Control:

• Follow up weekly on overdue accounts and update system notes
• Maintain accounts within approved credit terms and limits
• Report overdue accounts below the franchise loss amount
• Ensure customer classifications and area codes are updated in Pastel

Administrative Duties:

• Send month-end statements to customers within 2 days after month-end
• Provide invoices and documentation upon request
• Review and adjust credit limits regularly
• Check credit limits on the Credit Insurer system bi-monthly
• Maintain accurate customer details and documentation
• Reconcile Debtors accounts as needed
• Process credit notes and rebates promptly
• Handle sales order releases with authority levels
• Manage customer refunds with proper documentation
• Complete credit applications and obtain necessary supporting documents
• Ensure credit limits are covered by credit insurer

Bank Invoice Discounting Accounts:

• Process payments daily against invoices
• Handle month-end payments and update customer details
• Address margin queries and assist with audits

Ad Hoc & Other Duties:

• Obtain credit limits for new orders promptly
• Notify immediately when accounts are on hold and why
• Process daily bank payments and resolve cashbook queries
• Assist during stock takes and year-end audits
• Manage petty cash and reconciliation

Desired Experience & Qualifications:

• Salary: R9 000.00/month
• Matric (ESSENTIAL)
• At least 5 years of Debtors Clerk experience (ESSENTIAL)
• Full Debtors function experience from start to finish (ESSENTIAL)
• Knowledge of Pastel (ESSENTIAL)
• Proficiency in MS Office (ESSENTIAL)
• Attention to detail (ESSENTIAL)
• Analytical and time management skills
• Ability to work under pressure in logistics
• Excellent communication skills
• Reliable, with good conduct and attendance
• Own vehicle or reliable transport

Package & Remuneration:

Salary: R9 000.00 per month

Position Location:

Port Elizabeth

Start Date:

As soon as possible