Debtors Clerk

Phakisa Holdings; Durban; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A finance company in Durban is seeking a detail-oriented Debtors Clerk. The successful candidate will manage debtor accounts, ensure timely collection of payments, and maintain accurate records. Candidates should have a Matric certificate and preferably some experience in finance. Strong numerical skills and proficiency in accounting software are key requirements.

Qualifications

• Previous experience (1-3 years) in a similar role, preferably within a finance or accounts receivable department.
• Knowledge of debtor management and credit control processes.
• Experience with accounting software is advantageous.

Responsibilities

• Manage and maintain customer accounts, ensuring all invoices are issued accurately and promptly.
• Monitor outstanding debts and follow up with customers on overdue accounts.
• Prepare and send statements and reminders to clients regarding payment.

Skills

Strong numerical skills

Excellent communication skills

Attention to detail

Organizational skills

Education

Grade 12 / Matric certificate

Accounting or Finance qualification

Tools

Microsoft Excel

Pastel

Sage

SAP

Job description

Job Summary :

We are seeking a detail-oriented and proactive Debtors Clerk to join our finance team in Durban. The successful candidate will be responsible for managing and maintaining the company’s debtor accounts, ensuring timely collection of outstanding payments, and maintaining accurate records of all transactions.

Key Responsibilities :

1. Manage and maintain customer accounts, ensuring all invoices are issued accurately and promptly.
2. Monitor outstanding debts and follow up with customers on overdue accounts.
3. Prepare and send statements and reminders to clients regarding payment.
4. Reconcile debtor accounts and resolve any discrepancies.
5. Record payments received and allocate them correctly in the accounting system.
6. Liaise with sales and other departments to resolve billing issues.
7. Assist with month-end and year-end debtor account reporting.
8. Maintain accurate and up-to-date debtor files and documentation.
9. Support the finance team with general administrative tasks as required.

Qualifications & Experience :

• Grade 12 / Matric certificate required; Accounting or Finance qualification is a plus.
• Previous experience (1-3 years) in a similar role, preferably within a finance or accounts receivable department.
• Knowledge of debtor management and credit control processes.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Experience with accounting software (e.g., Pastel, Sage, SAP) is advantageous.

Skills & Competencies :

• Strong numerical and analytical skills.
• Excellent communication and negotiation skills.
• Attention to detail and high level of accuracy.
• Ability to work independently and as part of a team.
• Good organizational and time management skills.
• Ability to handle confidential information with integrity.