Debtors and Admin Assistant

Oxyon People Solutions; Johannesburg; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A leading company in Johannesburg is seeking a detail-oriented Debtors and Admin Assistant to support the Finance Department. The role focuses on debtors’ functions, document management, and ensuring financial accuracy, making it a vital position within the team. The ideal candidate should be organized, deadline-driven, and able to handle confidential information responsibly.

Qualifications

• Matric Certificate (essential).
• Experience in debtors/accounts receivable (preferred).
• Team player with the ability to work independently.

Responsibilities

• Prepare monthly sales turnover reports for the Financial Manager.
• Invoice service contracts and provide supporting documentation.
• Assist the Debtors Manager with administrative duties.

Skills

Attention to detail

Time management

Organizational skills

Confidentiality

Education

Matric Certificate

Further education in Finance or Administration

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

We’re looking for a detail-oriented and proactive Debtors and Admin Assistant to support our dynamic Finance Department. This role plays a key part in maintaining financial accuracy and administrative efficiency — with a strong focus on debtors’ functions, document management, and supporting the Debtors Manager.

Key Responsibilities

Prepare monthly sales turnover reports for the Financial Manager.

Invoice Shoprite & Woolworths service contracts and provide supporting documentation to the accountant.

Print monthly credit management reports and prepare debtor days ageing / bad debt analysis.

Submit and email customer statements (including Boxer, Pick n Pay, Shoprite Maintenance & Meat Market, and Engen).

Generate credit notes on Syspro (pending required approvals).

Process, check, and file credit applications once approved by finance leads.

Assist the Debtors Manager with administrative duties and ad-hoc finance support.

File debtor-related documents and supplier invoices in an organised, timely manner.

Qualifications & Experience

Matric Certificate (essential)

Further education in Finance or Administration (advantageous)

Previous experience in a debtors / accounts receivable role (preferred)

Competency in Microsoft Office, especially Excel, Word, and Outlook

Comfortable working independently while contributing to a team

Deadline-driven, organised, and able to handle confidential information responsibly