Debtors and Admin Assistant

Oxyon People Solutions; Johannesburg; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A dynamic finance company in Johannesburg seeks a detail-oriented Debtors and Admin Assistant to support its Finance Department. This role is crucial for maintaining financial accuracy, focusing on debtors' tasks, document management, and assisting the Debtors Manager. Candidates should have a Matric Certificate and ideally some experience in accounts receivable. Proficiency in Microsoft Office is essential. Join us for a critical role in our finance team.

Qualifications

• Matric Certificate is essential.
• Further education in Finance or Administration is advantageous.
• Previous experience in a debtors/accounts receivable role is preferred.

Responsibilities

• Prepare monthly sales turnover reports for the Financial Manager.
• Invoice Shoprite & Woolworths service contracts and provide supporting documentation.
• Process, check, and file credit applications once approved.

Skills

Attention to detail

Organizational skills

Microsoft Excel

Time management

Education

Matric Certificate

Further education in Finance or Administration

Tools

Microsoft Office

Job description

Purpose of the Role

We’re looking for a detail-oriented and proactive Debtors and Admin Assistant to support our dynamic Finance Department. This role plays a key part in maintaining financial accuracy and administrative efficiency — with a strong focus on debtors’ functions, document management, and supporting the Debtors Manager.

Key Responsibilities

• Prepare monthly sales turnover reports for the Financial Manager.
• Invoice Shoprite & Woolworths service contracts and provide supporting documentation to the accountant.
• Print monthly credit management reports and prepare debtor days ageing / bad debt analysis.
• Submit and email customer statements (including Boxer, Pick n Pay, Shoprite Maintenance & Meat Market, and Engen).
• Generate credit notes on Syspro (pending required approvals).
• Process, check, and file credit applications once approved by finance leads.
• Assist the Debtors Manager with administrative duties and ad-hoc finance support.
• File debtor-related documents and supplier invoices in an organised, timely manner.

Qualifications & Experience

• Matric Certificate (essential)
• Further education in Finance or Administration (advantageous)
• Previous experience in a debtors / accounts receivable role (preferred)
• Competency in Microsoft Office, especially Excel, Word, and Outlook
• Comfortable working independently while contributing to a team
• Deadline-driven, organised, and able to handle confidential information responsibly