Dealer Sales Administrator – Transport Coordination

We Buy Cars : The Car Supermarket; Gauteng; On-site; ZAR 20 000 - 40 000; Full time

Job summary

An established industry player is seeking a proactive Administrator to join their dynamic Dealer Sales Team. This role is crucial for coordinating vehicle transport arrangements, ensuring timely scheduling, and enhancing dealer satisfaction. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills and a customer-focused approach. With opportunities for process improvement and collaboration with logistics teams, this position promises a rewarding experience in the automotive sector. If you are detail-oriented and solutions-driven, this is the perfect opportunity for you.

Benefits

15 Days Annual Leave

Provident Fund

Life Insurance

Funeral Cover

Qualifications

• 2+ years administrative experience in automotive, logistics, or transport coordination.
• Strong computer literacy and excellent communication skills.

Responsibilities

• Coordinate and expedite vehicle transport arrangements for dealers.
• Serve as the primary contact for transport requests and queries.
• Maintain accurate records of all transport bookings.

Skills

Organizational Skills

Customer Service Orientation

Communication Skills

Problem Solving

Computer Literacy (MS Office)

Education

Matric (Grade 12)

Certificate/Diploma in Administration or Logistics

Tools

MS Office (especially Excel)

CRM Systems

Job description

Purpose of the Role : We are looking for a proactive and detail-oriented Administrator to join the We Buy Cars Dealer Sales Team.

The successful candidate will play a key role in coordinating and expediting vehicle transport arrangements for our nationwide network of dealers.

This role ensures smooth, efficient, and timely transport scheduling, ultimately improving dealer satisfaction and sales team performance.Key Responsibilities : Transport Coordination : Arrange and confirm vehicle transport with our logistics / transport partners for dealer purchases.Ensure transport bookings are made promptly post-sale to avoid delays.Track vehicle movements and update relevant stakeholders on ETAs or delays.

Communication & Liaison : Serve as the primary contact point for dealer transport requests and transport related queries.Maintain clear communication between branches, dealer sales executives, dealers, and transport service providers.Provide regular status updates to the Dealer Sales team on transport progress.

Administrative Support : Maintain accurate records of all transport bookings and handovers.Assist with data entry, bookings, invoicing, and documentation related to dealer deliveries.Ensure compliance with internal processes and transport SLAs.Process Improvement : Identify and escalate bottlenecks or delays in the transport process.Suggest workflow or system improvements to increase speed and efficiency.Collaborate with the logistics and IT teams to streamline transport tracking and feedback loops.Ideal Attributes : Highly organized with attention to detail.Solutions-driven and able to think on your feetfortable working in a fast-paced environment.Customer-service orientation with a professional attitude.Minimum Requirements : Matric (Grade 12) required.Relevant certificate / diploma in administration or logistics is advantageous.2+ years administrative experience (Automotive, logistics, or transport coordination would be beneficial).Strong computer literacy (MS Office - especially Excel; experience with internal transport or CRM systems is a plus).Excellent communication and interpersonal skills.Ability to work under pressure, prioritize effectively, and meet deadlines.Package includes : 15 Days annual leaveProvident FundLife InsuranceFuneral Cover