Customer Success Manager (100% Remote)

Taxesforexpats; South Africa; Remote; ZAR 480,000 - 720,000; Full time

Job summary

Taxes for Expats is looking for a proactive Customer Success Manager to own retention and Reactivation for an existing client portfolio in a largely remote role based in South Africa. You will guide clients through tax questionnaires, engagement letters and signatures, resolving issues and ensuring high service quality.

You bring at least 3 years of client-facing experience, excellent English, strong organisation, and CRM proficiency (HubSpot or Intercom is a plus). This position is 100% remote.

Qualifications

• 3+ years of client-facing experience in Customer Success, relationship or account management.
• Evidence of retaining, nurturing or re-engaging existing clients.
• Excellent spoken and written English.
• Strong organisation, follow-through and task discipline across multiple client cases.
• Calm, empathetic communication with frustrated or price-sensitive clients.
• Sound commercial judgment: spotting opportunities without overselling.
• Confident with CRM systems; HubSpot or Intercom is a plus.
• Discretion with sensitive information and compliance awareness.

Responsibilities

• Own a defined portfolio of Retention and Reactivation opportunities: inbound returning clients and selected proactive outreach cohorts.
• Review each client's history, status, needs, preferences and obstacles before reaching out.
• Proactively contact eligible clients with personalised messages, meaningful follow-ups and an agreed next action.
• Guide clients through the TQ, remove friction and follow through to EL signature.
• Listen to complaints, acknowledge the real issue, coordinate approved recovery and rebuild trust before discussing another engagement.
• Handle assigned chat and email conversations accurately and empathetically, track promised callbacks and coordinate escalations.
• Keep ownership, status, next actions, outcomes and history accurate in HubSpot and Intercom.
• Escalate when a client needs specialist tax advice, formal service recovery or commercial approval, without unauthorised promises.
• Where asked, qualify new enquiries and hand them to Sales, keeping ownership of returning clients.
• Help improve client journeys and retention reporting.

Skills

Client-facing experience

Retention / re-engagement

Excellent English communication

Organisational skills

Empathetic communication

Commercial judgment

CRM systems (HubSpot/Intercom)

Discretion

Tools

HubSpot

Intercom

Job description

Customer Success Manager, 100% Remote

South Africa | Individual-contributor role Working hours: 8am - 5pm or 9am - 6pm (SAST)

About TFX

Taxes for Expats helpsU.S. citizens and green card holders living abroad navigate their U.S. tax filing obligations. We work with returning clients year after year, often as their circumstances or reporting requirements change.

The opportunity

We are looking for aproactive, highly organised Customer Success Manager to own existing-client relationships and help clients return confidently for their next filing or service.
This is not a high-pressure new-business sales role and not a people-management role. You are accountable forretention, reactivation, service quality and measurable commercial progress.
You will take eligible returning clients from first contact through theTax Questionnaire (TQ),engagement letter (EL) andsignature, recover relationships after a poor experience, and support service questions.Specialist tax decisions stay with qualified tax professionals.

What you will do

• Own adefined portfolio of Retention and Reactivation opportunities: inbound returning clients and selected proactive outreach cohorts.
• Review each client's history, status, needs, preferences and obstacles before reaching out.
• Proactively contact eligible clients with personalised messages, meaningful follow-ups and an agreed next action.
• Guide clients through the TQ, remove friction and follow through to EL signature.
• Listen to complaints, acknowledge the real issue, coordinate approved recovery and rebuild trust before discussing another engagement.
• Handleassigned chat and email conversations accurately and empathetically, track promised callbacks and coordinate escalations.
• Keep ownership, status, next actions, outcomes and history accurate inHubSpot and Intercom.
• Escalate when a client needs specialist tax advice, formal service recovery or commercial approval, without unauthorised promises.
• Where asked, qualify new enquiries and hand them to Sales, keeping ownership of returning clients.
• Help improve client journeys and retention reporting.

What success looks like

A client knowswho owns their next step and what happens next. Friction is removed, and suitable returning clients progress through independently verified TQ starts, completion and signed engagements.Recovering a dissatisfied relationship is valuable even if the client does not immediately return.
Proposed verified TQ activation targets for the initial ramp are10 in Month 1, 25 in Month 2 and 50 in Month 3, conditional on a sufficient eligible portfolio, protected outreach capacity and verified reporting. Retention and Reactivation are measured separately, with one combined target for the first 90 days.
We also measure communication quality, follow-up delivery, case handling and CRM accuracy. Sending an email or closing a ticket is not a successful outcome by itself.

What you'll bring

• 3+ years of client-facing experience in Customer Success, relationship or account management, client services, onboarding or high-trust support.
• Evidence ofretaining, nurturing or re-engaging existing clients, not only acquiring new ones.
• Excellent spoken and written English, making complex processes clear.
• Strongorganisation, follow-through and task discipline across multiple client cases.
• Calm, empathetic communication with frustrated, uncertain or price-sensitive clients.
• Soundcommercial judgment: spotting opportunities without overselling, discounting or pressure.
• Confidence with CRM systems, shared inboxes and customer records; HubSpot or Intercom is a plus.
• Discretion with sensitive information, respect for compliance boundaries, and ability to learn new processes.

Especially relevant backgrounds

Client relationship and service teams intax, cross-border financial services, offshore investment, private banking, immigration, global mobility, insurance, wealth management, professional services, compliance, fintech or international B2C services. U.S. expat tax experience is useful but not required:strong client ownership matters more than specialist tax knowledge.

What this role is not

Not a cold-call SDR, high-pressure closer, technical tax adviser or purely reactive ticket-closer. You must be comfortable with measurable targets, butresults should follow from trust, accurate guidance and consistent execution.

Recruitment process

Short recruiter conversation → structured interview → practical client communication exercise → final discussion and references. We keep the processrespectful, consistent and relevant to the work.