Creditors Controller (Accounts Payable)

Stonebridge HR Solutions; Centurion; On-site; ZAR 300,000 - 400,000; Full time

Job summary

A financial management company in Centurion is seeking a Creditors Controller to manage accounts payable effectively. You will oversee the creditors cycle, ensuring accurate and timely payments, while maintaining supplier relationships. The ideal candidate should have a diploma in Accounting and at least 3 years of experience in a similar role. Strong proficiency in accounting software and excellent communication skills are essential for success in this role.

Qualifications

• Minimum of 3 years' experience in a Creditors Clerk or similar role.
• Strong working knowledge of accounting software.
• Solid understanding of accounts payable processes.

Responsibilities

• Capture supplier invoices accurately into the accounting system.
• Perform reconciliations of supplier statements against ledger balances monthly.
• Monitor due dates and prioritize payments accordingly.

Skills

Attention to detail

Interpersonal skills

Communication skills

Organizational skills

Problem-solving

Education

Diploma in Accounting or Finance

Tools

Xero

Sage

Microsoft Excel

Job description

Position overview :

The Creditors Controller is responsible for managing the company's accounts payable, ensuring that all supplier payments are accurate, timely, and compliant with internal controls and relevant financial policies.

The role involves overseeing the full creditors cycle, including capturing supplier invoices, reconciling accounts, and maintaining up-to-date records of all outstanding payments.

The Creditors Controller will also liaise with internal departments and external suppliers to resolve discrepancies, monitor supplier terms, and maintain strong relationships to support the smooth operation of the company's procurement and finance functions.

Requirements :

• Minimum of a Diploma in Accounting, Finance or a related field.
• At least 3 years' experience in a Creditors Clerk or similar role, preferably within a medium-sized business environment.
• Strong working knowledge of accounting software (e.g., Xero, Sage or similar).
• Proficient in Microsoft Excel and general computer literacy.
• Solid understanding of accounts payable processes.
• Experience with reconciliations, payments processing, and supplier management.

Skills :

• Excellent attention to detail.
• Strong interpersonal and communication skills (written and verbal).
• Ability to work independently and meet deadlines.
• Good organisational and administrative skills.
• Professional demeanour and ability to handle confidential information.
• A proactive approach to problem-solving and process improvement.

Responsibilities :

Accounts Payable Management

• Capture supplier invoices accurately into the accounting system (e.g., Xero).
• Match invoices to purchase orders and delivery notes, and ensure proper authorisation.
• Perform reconciliations of supplier statements against ledger balances monthly.
• Investigate and resolve discrepancies regarding pricing, quantities, or quality of goods/services received.
• Ensure payments are made according to credit terms to maintain good supplier relationships and avoid penalties.
• Prepare payment batches weekly or as required, with correct supporting documentation.
• Load and process electronic payments on the banking platform, ensuring appropriate approvals.
• Monitor due dates and prioritise payments accordingly.
• Maintain records of all creditor transactions, including supporting documents.

Supplier Relationship Management

• Act as the main contact for supplier queries.
• Address supplier complaints or queries professionally and promptly.
• Communicate regularly with suppliers to ensure statements are received and accounts are current.
• Build and maintain strong relationships with key vendors.

Reporting and Controls

• Prepare monthly Creditors Ageing Report with commentary on key items.
• Submit weekly cashflow forecasts related to supplier payments.
• Assist in month-end and year-end accruals and closing processes.
• Ensure compliance with internal financial procedures and procurement policies.
• Assist in audits by preparing reconciliations and supporting documents.
• Identify opportunities for cost savings and process improvements.

Internal Collaboration

• Work closely with Procurement, Branch Managers, and Finance Team to ensure invoice accuracy.
• Follow up on missing documentation required for invoice processing.
• Support the Financial Manager in preparing reports and responding to supplier queries.
• Ensure alignment between procurement and payment cycles to mitigate risks.

Regulatory and Compliance

• Ensure compliance with VAT, SARS, and other regulatory requirements.
• Maintain confidentiality of sensitive financial data.
• Stay updated with best practices and legal developments related to creditors management.

Please note only shortlisted candidates will be contacted. If you have not heard from us in 2 weeks, please consider your application unsuccessful.