CREDITORS CLERK SUPERVISOR - DURBAN NORTH

Level Up; Durban; On-site; ZAR 240,000 - 360,000; Full time

Job summary

A financial services company is seeking a Creditors Clerk to manage supplier invoicing, reconciliation, and rebate calculations using Genesis Accounting Software. The ideal candidate will have a strong accounting background, excellent Excel skills, and the ability to maintain supplier relationships while ensuring compliance with company financial policies.

Qualifications

• Minimum 2 years' experience in a Creditors Clerk role.
• Experience with Genesis Accounting Software is essential.
• Knowledge of supplier rebate calculations and reconciliations is a plus.

Responsibilities

• Capture supplier invoices and match them to purchase orders.
• Reconcile supplier statements and prepare payment batches.
• Calculate and track supplier rebates according to agreements.

Skills

Excel proficiency

Attention to detail

Communication skills

Interpersonal skills

Ability to work under pressure

Ethical behavior

Education

Grade 12 / Matric with accounting

Relevant Finance/Accounting certificate or diploma

Tools

Genesis Accounting Software

Job description

To ensure accurate, timeous, and efficient processing and reconciliation of creditor accounts using the Genesis Accounting Software Excel-Based Accounting System, maintaining excellent supplier relationships, accurately calculating and managing rebates, and supporting the overall financial health of the company.

Key Responsibilities

Invoice Processing:

• Capture supplier invoices daily using the Genesis Accounting Software System.
• Match invoices to purchase orders and delivery notes.
• Ensure VAT compliance and proper general ledger coding.
  
  

Reconciliation And Payments

• Reconcile supplier statements to creditor ledger accounts monthly.
• Investigate and resolve any discrepancies.
• Prepare payment batches in accordance with payment terms.
• Generate remittance advices and ensure timely payments to suppliers.
  
  

Rebate Calculations And Processing

• Calculate and track supplier rebates according to agreed terms and conditions.
• Verify accuracy of rebate claims and ensure correct allocation in the system.
• Reconcile rebate income with supplier contracts and statements.
• Liaise with suppliers and procurement regarding rebate structures and discrepancies.
  
  

System Management And Reporting

• Maintain accurate records and update supplier details on Genesis Accounting Software.
• Generate age analysis reports and provide weekly/monthly creditor updates.
• Assist with month-end closing processes, ensuring cut-offs are met.
• Provide reports on rebate accruals and actuals as part of monthly financial reporting.
  
  

Administrative Support

• Maintain physical and electronic filing systems for audit and compliance.
• Liaise with suppliers regarding queries, invoices, statement discrepancies, and rebate-related matters.
• Support internal departments with supplier-related queries.
  
  

Compliance And Controls

• Adhere to company financial policies and internal controls.
• Ensure all transactions, including rebates, are processed according to company protocols and procedures.
  
  

Requirements

Education:

• Grade 12 / Matric (with accounting)
• Relevant Finance/Accounting certificate or diploma (advantageous)
  
  

Experience

• Minimum 2 years in a Creditors Clerk role
• Experience working with Genesis Accounting Software Excel-Based Accounting System (essential)
• Experience in supplier rebate calculations and reconciliation (advantageous)
• Strong knowledge of reconciliations, supplier management, and payment processes
  
  

Skills & Attributes

• Excellent Excel proficiency
• High attention to detail and accuracy
• Strong communication and interpersonal skills
• Ability to work under pressure and meet deadlines
• Ethical and trustworthy with a strong sense of responsibility