Creditors Clerk

Pie In The Sky; Wes-Kaap; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A family-run wholesale bakery in South Africa is seeking a Creditors Clerk to manage payables processes, process invoices and reconcile accounts. The ideal candidate will have 4 years of experience in a similar role, a diploma in bookkeeping, and proficiency with the Sage accounting system and Excel. This position offers the opportunity to contribute to a fast-paced, dynamic environment.

Qualifications

• 4 years of experience as a creditors clerk.
• Proficient in the Microsoft suite of office applications.
• Experience within the FMCG industry.

Responsibilities

• Plan and execute payables processes.
• Process invoices and credit notes accurately.
• Perform monthly reconciliations of supplier accounts.
• Handle internal and supplier-related creditor queries.
• Oversee the company’s fuel account.

Skills

Experience with creditors management

Proficient in Microsoft Excel

Strong problem-solving skills

Education

Diploma in Bookkeeping

Tools

Sage accounting system

Job description

VACANCY: Creditors Clerk

A fast paced, FSA accredited, successful family run, wholesale bakery serving the needs of the retail, food service and hospitality industry as well as regional and national distributors in South Africa. We specialise in a range of artisan breads, rolls and buns, brioche, croissants and Danish pastries, doughnuts as well as a range of small confectionery products. Our unique range of thaw and serve, parbaked and convenience products aim to make operations simple for the end user whilst still delivering a high quality, consistent product. Our vision is to be a recognized supplier of premium bakery products in South Africa and the first-choice partner in our sector by 2028.

Duties And Responsibilities

• Plan and Execute Payables Processes:
  
  

Strategically plan, schedule, and carry out monthly, weekly, and daily payables tasks, ensuring alignment with operational, business, and financial priorities. Continuously optimize workflow within the creditors function to enhance efficiency and support the broader accounting team.

• Invoice and Credit Note Processing:
  
  

Accurately capture authorized supplier invoices and credit notes in accordance with established accounting procedures. Ensure correct allocation to general ledger accounts, tax codes, and asset registers. Maintain complete source documentation and promptly address any discrepancies.

• Supplier Account Reconciliation:
  
  

Perform monthly reconciliations of supplier accounts by resolving variances between captured invoices, supplier statements, and system-generated ageing reports. Guarantee accuracy and completeness of payments and supporting records prior to approval.

• Query Management:
  
  

Efficiently handle and resolve internal and supplier-related creditor queries, ensuring full compliance with procedures and implementing accurate account adjustments as required.

• Fuel Account Administration:
  
  

Oversee the company’s fuel account by verifying transactions, matching submitted slips to statements, and resolving any anomalies prior to payment processing.

• Filing and Administrative Support:
  
  

Deliver dependable filing and administrative support within the accounting function. Ensure the integrity, accessibility, and progressive digital transformation of all creditor-related records.

Minimum Requirements

• 4 years of experience as a creditors clerk.
• Diploma in Bookkeeping
• Experience within the FMCG industry
• Experience with the Microsoft suite of office applications, including proficient use of Excel, as well as proficient use of the Sage accounting system and it features relating to creditors accounts and reporting.