Creditors Clerk

Sydsen Group (Pty) Ltd; Stellenbosch; On-site; ZAR 25 000 - 45 000; Full time

Job summary

An established industry player is seeking a meticulous Creditors Clerk to manage supplier accounts and financial documentation. This role is vital for ensuring timely payments and maintaining strong vendor relationships. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional attention to detail and organizational skills. Join this prestigious automotive brand and contribute to their financial excellence while supporting various departments. If you have a passion for financial administration and meet the qualifications, this is the perfect opportunity for you.

Qualifications

• 2+ years of creditors/accounts payable experience, preferably in the motor industry.
• Strong attention to detail and ability to meet tight deadlines.

Responsibilities

• Capture and process supplier invoices accurately and timely.
• Perform monthly supplier reconciliations and resolve discrepancies.
• Maintain supplier master data and ensure compliance with financial controls.

Skills

Attention to Detail

Organizational Skills

Communication Skills

Excel Skills

Education

Matric with Mathematics or Accounting

Diploma or Certificate in Accounting / Bookkeeping

Tools

Automate

Autoline (Kerridge)

Job description

Creditors Clerk

We invite applications from qualified candidates for the position of Creditors Clerk.

The ideal candidate will possess exceptional attention to detail, accuracy, and organizational skills essential for managing supplier accounts and financial documentation.

You should thrive in a fast-paced environment, demonstrating the ability to work effectively under pressure while meeting tight deadlines.

Join our prestigious automotive brand where your meticulous approach to financial administration will contribute to our continued excellence.

Role Objective

The main purpose of the Creditors Clerk role within the business is to ensure that all supplier and service provider payments are accurately processed, recorded, and paid on time.

This function is crucial to maintaining good relationships with vendors, ensuring smooth operations in the service and parts departments, and supporting the dealership's financial health and compliance.

Main Responsibilities

• Capture and process supplier invoices, ensuring accuracy and correct allocation to general ledger accounts.
• Match invoices with purchase orders, goods received notes (GRNs), and delivery documentation.
• Perform monthly supplier reconciliations to ensure all accounts are accurate and up to date.
• Resolve discrepancies and liaise with suppliers to clarify queries or outstanding issues.
• Prepare payment requests and batches (EFTs) for review and approval in accordance with agreed payment terms.
• Monitor creditor age analysis and assist with managing cash flow forecasts.
• File and maintain supplier documentation for audit and reference purposes.
• Assist with month-end closing procedures and provide support during audits.
• Maintain supplier master data in the accounting system (e.g., bank details, contact information).
• Ensure compliance with BMW Group financial controls, policies, and audit requirements.
• Collaborate with Sales, Parts, Workshop, and Admin departments to resolve inter-departmental issues affecting supplier payments.
• Receptionist / Telephonist relief function (when needed).

Minimum Requirements

• Matric with Mathematics or Accounting essential.
• A diploma or certificate in Accounting / Bookkeeping would be considered an advantage.
• Intermediate Excel skills.
• 2+ years of creditors / accounts payable experience, preferably in the motor industry, would be advantageous.
• Experience with Automate, Autoline (Kerridge), or other dealership management systems (DMS) is highly advantageous.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to work under pressure and meet tight deadlines.
• Excellent communication and interpersonal skills.

Only shortlisted candidates will be contacted.