Creditors Clerk

About the Company

The company offers cost effective and sustainable leasing solutions to companies and institutions alike to help them finance and purchase the technology they need to run their business efficiently and keep their IT equipment up to date.

About the Role

The Creditors Clerk will be responsible for the full creditor’s function of the organization and ensure that all Creditors are paid accurately and timeously. The Creditors Clerk will be required to process reconciliations against supplier’s statements, capturing invoices onto Sage Evolution, dealing with queries, ensure compliance with the company financial policies and procedures, assist with audits and financial reports.

Key Responsibilities

1. Ensure that the banking details on supplier invoices match that of the creditor being paid
2. Respond to all queries relating to payments
3. Perform monthly supplier reconciliations to support all payments to approved suppliers
4. Provide monthly creditors age analysis for review
5. Ensure the correct GL account & vendor account is utilized when processing invoices in Accounts Payable module
6. Ensure that the correct VAT is applied to invoices
7. Ensure AP batches are posted
8. Timeous payment of suppliers
9. Timeous follow up on all AP queries
10. Forward remittance advice to suppliers after completion of payment run

Accountability

Revenue under management
Budget under management

Communications & Working Relationships

Internal

Internal Departments

Reasons for Interaction:
Building collaborative relationships with stakeholders within the company
Provide feedback to internal clients on payment related matters

External

Service Providers (External vendor/service providers etc.)
Consultants and Service Providers (external consultants from service providers/vendors etc.)

Reasons for Interaction:
Assist with allocated tasks
Participate in collaborative partnerships and innovation within the company

Candidate Requirements

Educational Qualifications

Degree / Diploma in Finance / Accounting / Equivalent
Grade 12

Years of Experience

Accounts Payable experience and Bookkeeping would be an advantage
2-3 year’s experience working in a finance unit performing creditors/accounts payable duties

Other Requirements

MS Excel (advanced); MS Word; MS Outlook
Previous working experience on Sage Evolution
Sound accounting knowledge
Ability to work independently and balance multiple tasks simultaneously
Excellent organisational and planning skills with the ability to prioritize time and work effectively
Pays attention to detail, displays a high level of integrity and is deadline driven
Experience in Asset Management environment will be an advantage

Competencies

Behavioral Competencies

Analytical thinking
Resolving queries
Receptive to feedback
Adaptability
Able to work under pressure

Learned Competencies

Comprehending financial statements and billing documents
Account reconciliation skills
Financial and business acumen

Hygiene Factors

Ability to cope with change
Desire to develop & grow
Have integrity, uphold values & trustworthy
Logical thinker
Passion for customers & excellence