Creditors Clerk

SPEC-Africa; Midrand; On-site; ZAR 25 000 - 45 000; Full time

Job summary

An established industry player is seeking a detail-oriented Accounts Payable Clerk to manage financial transactions and maintain vendor relationships. This role involves processing payments, reconciling accounts, and ensuring compliance with financial policies. You will work closely with subcontractors and site managers to facilitate smooth payment processes and resolve any discrepancies. If you have strong mathematical and accounting skills, along with a knack for organization, this opportunity offers a dynamic work environment where your contributions will directly impact financial efficiency and vendor satisfaction.

Qualifications

• 3 years’ experience in a financial environment with sound knowledge of creditors.
• Ability to reconcile accounts and manage subcontractor payments efficiently.

Responsibilities

• Process accounts payable and maintain accurate records of subcontractor agreements.
• Reconcile subcontractor accounts and resolve discrepancies or queries.

Skills

Mathematical Skills

Accounting Skills

Problem Solving

Organization Skills

Computer Literacy

Communication Skills

Education

Matric

Job description

Description

• Process accounts and outgoing payments in compliance with financial policies and procedures.
• Perform daily financial transactions, including verifying, classifying, computing, posting, and recording accounts payable data.
• Match invoices against requisitions, purchase orders, and goods received notes—checking for quantity, quality, description, and pricing accuracy.
• Reconcile the accounts payable ledger to ensure all payments and invoices are properly posted and accounted for.
• Follow up with suppliers on statements, invoices, and queries.
• Investigate and resolve procurement and trade vendor billing discrepancies.
• Maintain an up-to-date vendor master listing.
• Manage 30-day creditors and intercompany creditor accounts.
• Prepare and maintain a daily payment request list.
• Ensure correct VAT is applied to all invoices.
• Provide management with reports on the status of outstanding debts.
• Monitor the Creditors Age Analysis and report findings to management.
• Handle ad hoc financial duties as required
  
  

Responsibilities

• Maintain accurate records of all subcontractor agreements, purchase orders, and variations.
• Process subcontractor invoices and payment certificates in accordance with agreed terms.
• Ensure subcontractor documentation (e.g., tax clearance certificates, insurance, and compliance documents) is current and properly filed.
• Liaise with site managers or quantity surveyors for payment approvals.
• Reconcile subcontractor accounts and resolve any discrepancies or queries.
• Assist with the preparation of monthly reports detailing subcontractor costs and commitments.
• Ensure all payments align with budget allocations and cost codes.
• Coordinate with procurement, finance, and site teams to ensure smooth administration of subcontractor payments.
• Monitor and manage subcontractor retention amounts, releasing them as per contract terms
  
  

Competency Requirements

• Matric
• 3 years’ Experience in Financial Environment
• Sound knowledge of creditors and subcontractors
• Mathematical and accounting skills
• Account reconciliation & Problem Solving
• Organization and filing skills
• Computer literate
• Minimum two official languages
• Minimum 3 years’ experience in similar position