Creditors Clerk

This person acts as a creditors clerk of Frogfoot Networks.

The candidate has to have good interpersonal skills and the ability to deal with a variety of individual personalities.

This person must be able to effectively work in a team and produce work of high quality.

The candidate must be able to work under tight deadline pressure and ensure that all deadlines are met.

This candidate needs to effectively manage stressful situations and numerous supplier accounts.

As our industry is very dynamic, the person must be able to adapt to an ever-changing environment.

Primary Responsibilities

Creditors (Accounts Payable)

1. Monitor email protected mailing address to identify all financial documents and statements received from current suppliers.
2. Ensure all invoices/statements are timeously saved on the shared network as well as printed out to be filed.
3. Capture/process all invoices into the financial accounting system timeously and accurately to the correct GL distributions.

Details of Position

1. Liaising with suppliers where statements or other documents have not been received to ensure adequate accruals are done.
2. Ensure that all invoices are appropriately authorized according to the approved delegation of authority.
3. Ensure that all supplier invoices are matched to a purchase order and, where applicable, a signed delivery note.
4. Preparation of creditor reconciliations and following up on unreconciled differences.
5. Ensure that all creditor reconciliations have at a minimum the following before submitting for approval:

• Supporting invoices/statements all appropriately approved.
• The creditor ageing printed off the financial system and attached to the payment pack.
• Full recon detailing any amounts being withheld or showing reconciling items.
• Signed off as preparer.

Product Recon (Where applicable)

1. Ensure that all creditors are paid strictly according to terms unless otherwise approved.
2. For all new creditors, ensure that valid formal documentation containing suppliers' banking details are attached in the recon to be approved by the financial manager.
3. Before creating the new supplier on the financial system, our terms and conditions must be accepted, signed, and sent back to the creditors department.
4. Adhere to company processes and deadlines at all times.
5. Forecast cash flow needed for the necessary creditor payments due at various payment times. Communicate with the creditors manager to ensure that sufficient funds are available for payment on necessary dates.
6. Ensure that a month reconciliation/report is complete with all necessary detail for the company Creditors Manager and Financial Manager.

Required Experience

Unclear Seniority

Key Skills