Creditors Clerk

Tsebo Solutions Group; Johannesburg; On-site; ZAR 180,000 - 240,000; Full time

Job summary

A leading company in facilities solutions is seeking a Creditors Clerk in Johannesburg. This role involves maintaining control over creditors and contractors, ensuring timely invoice processing and effective supplier communication. The ideal candidate will possess a Matric, a Bookkeeping Diploma, and at least three years of bookkeeping experience, alongside strong computer and financial skills.

Qualifications

• Matric and Bookkeeping Diploma or equivalent required.
• 3+ years of full-function creditors and bookkeeping experience.

Responsibilities

• Administer and prepare payment for monthly invoices.
• Liaise with suppliers and handle financial queries.
• Reconcile creditors and ensure timely payments.

Skills

Computer literacy

Attention to detail

Good financial and business acumen

Planning and organisation skills

Emotional intelligence

Self-discipline

Ability to multitask

Ability to work under pressure

Education

Matric

Bookkeeping Diploma or equivalent

Tools

Dynamics 365

Microsoft Excel

Job description

Closing Date 2025/06/22

Reference Number TSE250416-1

Job Title: Creditors Clerk

Business Unit / Division: Tsebo Facilities Solutions

Job Type Classification: Permanent

Location - Town / City: Johannesburg

Location - Province: Gauteng

Location - Country: South Africa

About Us

We are looking for a Creditors Clerk who will be responsible for maintaining effective control over all creditors and contractors, adhering to strict company policies and generally accepted accounting procedures.

Duties & Responsibilities

1. The administration, control, and preparation for payment of monthly invoices.
2. Request statements from Suppliers monthly.
3. Reconcile according to current statement, ensuring all old invoices are requested, authorised, and uploaded into the system.
4. Liaise with all the sites to ensure that all documentation is submitted timely for processing.
5. Ensure all creditors are reconciled from the sub-ledger to the statement and paid only when due.
6. Maintain communication channels with suppliers to ensure a good relationship.
7. Ensure that the supplier forwards the relevant documentation.
8. Handle financial queries relating to creditors for all the sites.
9. Ensure all financial documents are captured on the system, including invoices and credit notes, and follow up where necessary.
10. Prepare payment proposals for 15, 30, and 45-day payments.
11. Provide financial and administrative support to various departments.
12. Perform ad-hoc tasks as required.
13. File recons and invoices.
14. Check ageing reports and ensure ageing is clean.
15. Ensure all ad-hoc invoices are filed with purchase orders.

Skills and Competencies

1. Computer literacy (Microsoft Word, Excel, PowerPoint; Dynamics 365, XL3).
2. Good planning and organisation skills.
3. Attention to detail and accuracy.
4. Good financial and business acumen.
5. Emotional intelligence: ability to work with colleagues with different behaviours.
6. Resilience: ability to cope with challenges.
7. Ability to work unsupervised and within a team.
8. Self-disciplined, motivated, energetic self-starter with an exemplary work ethic.
9. Capability to interact with internal and external customers effectively.
10. Ability to maintain professionalism at all times.
11. Attention to detail with a methodical and structured approach.
12. Ability to multitask.
13. Ability to follow established procedures.
14. Ability to work under pressure.
15. Project a professional and competent image when on customer site.
16. Ability to deliver high-quality and proactive service to internal customers.
17. Ability to operate independently with minimal management support.

Qualifications

• Matric
• Bookkeeping Diploma or equivalent
• 3+ years full-function creditors and bookkeeping experience