Creditors Clerk

VEA Group; Centurion; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A leading telecommunications company in Centurion is looking for an experienced Accounts Payable Clerk. The role involves handling accounts payable, processing invoices, maintaining cashbook records, and managing stock. The ideal candidate has a diploma in accounting and over 3 years of relevant experience, particularly in the construction field. Strong communication skills and attention to detail are essential for success in this position.

Qualifications

• 3+ years of experience in accounts payable, preferably in construction industry.
• Proven ability to meet strict deadlines.

Responsibilities

• Handle accounts payable, maintain cashbook and stock.
• Ensure timely invoice processing and accurate financial records.

Skills

Excellent verbal and written communication

High attention to detail and accuracy

Ability to work under pressure

Team player adaptable to change

Education

Diploma or certificate in accounting, finance, or related field

Job description

VEA Telecoms is looking for a full-time Accounts Payable Clerk in Mnandi AH, Centurion, 0157.

If you are passionate, enthusiastic, and experienced in Creditors Administration and Processing - this could be the opportunity for you.

Brief Job Description

Responsible for handling accounts payable, maintaining the cashbook, stock and fixed assets. Ensures accurate invoice processing, timely payments, and up-to-date financial records to support effective project and cost management.

Key Responsibilities

Accounts Payable:

• Email invoices to project managers and supervisors for review and approval.
• Accurately process vendor and subcontractor invoices, ensuring correct coding to jobs, cost codes, and general ledger accounts.
• Create Supplier accounts on system
• Check and reconcile Supplier statements and resolve outstanding issues promptly.
• Schedule and manage payments on a daily, weekly, and monthly basis, ensuring timely processing.
• Manage weekly cash flow related to accounts payable activities.
• Prepare and forward remittance advice to suppliers
• Support the month-end close process, including AP accruals, subledger reconciliations, and financial reporting.
• Ensure payments are made in line with contract terms policies.

Cashbook:

• Maintain daily cashbook entries across multiple bank accounts.
• Ensure accurate and timeous recording of payments.
• Allocate and match payments correctly within the accounting system.
• Prepare monthly bank reconciliations.
• Investigate and resolve cashbook discrepancies.
• Liaise with internal departments and external stakeholders regarding payment queries.

Stock:

• Match stock invoices with delivery notes and purchase orders.
• Update inventory records with accurate stock receipt.
• Collaborate with procurement and warehouse teams.
• Process and record inter-warehouse stock transfers.
• Process stock issues and returns in the accounting/inventory system
• Conduct monthly stock takes across all warehouse locations.
• Review and reconcile physical stock with accounting system balances.
• Generate and maintain accurate stock on hand reports.
• Assist with variance analysis and investigate stock discrepancies.
• Manage the year-end stock take process for audit purposes.

Fixed Assets:

• Record purchases of fixed assets.
• Maintain and update the fixed asset register in the accounting system.
• Monthly reconciliations between the fixed asset register and general ledger.
• Process monthly depreciation in line with company accounting policies.

General:

• Provide support for audits and financial reporting as required.
• Assist in the Finance department as and if required
• Ad hoc tasks required by management

Requirements:

Qualifications:

• Diploma or certificate in accounting, finance, or related field.
• 3+ years of experience in accounts payable, preferably in the construction or related industry (general contractor, subcontractor, or construction supplier).

Experience and Skills:

• Excellent verbal and written communication
• Consistently maintains high levels of accuracy
• Works effectively both independently and as part of a team
• Remains calm and efficient under pressure
• High attention to detail and accuracy in all tasks
• Strong initiative and a solution-oriented mindset
• Proven ability to work under pressure and meet strict deadlines
• Self-managed and capable of working independently in a structured environment
• A team player who is adaptable and willing to go the extra mile.