Creditors Administrator

Ability Executive Recruitment; Cape Town; On-site; ZAR 200 000 - 400 000; Full time

Job summary

An established industry player is on the lookout for a Creditors Administrator to support the financial manager in overseeing the financial office administration. This role involves preparing and reconciling invoices, managing supplier accounts, and ensuring compliance with financial documentation. The ideal candidate will have a solid background in financial administration, with a Matric Diploma and relevant experience. Join a dynamic team where your contributions will help streamline financial processes and enhance operational efficiency. If you're detail-oriented and ready to take on new challenges, this opportunity is perfect for you!

Qualifications

• 3+ years of experience in a financial department is required.
• A diploma or degree in accounting is essential.

Responsibilities

• Preparation and reconciliation of invoices and payments.
• Liaising with suppliers and capturing financial data.

Skills

Administrative Experience

Troubleshooting

Shell Scripting

System Administration

Oracle

Hadoop

Education

Matric Diploma

Degree in Accounting or Equivalent

Tools

MDA Property Management

MS Office

Job description

We are seeking a Creditors Administrator to assist the financial manager with the financial office administration. The primary responsibilities referred to are a guide only, and the responsibilities of the employee will likely be expanded upon over time and may change from time to time.

DUTIES

Contractual Utility and Ad Hoc payments

1. Preparation of invoice for payment
2. Match invoices to orders
3. Check all invoices for validity
4. Make sure that all invoices have been signed off
5. Follow up on outstanding invoices
6. Capture all contractual invoices on MDA before monthly cutoff dates
7. Liaise with Suppliers to address any account issues and reconcile all Supplier accounts
8. Prepare and reconcile General Ledger Accounts
9. Capturing of Ad hoc payments and Receipts
10. Capture new suppliers
11. Obtain suppliers vendor applications and complete information
12. Ensure signing off and authorisation of EFT batch by the Financial Manager and General Manager
13. Check validity approval and capturing of the invoice and authorisation by the Financial Manager and General Manager
14. Scanning and sending payment batches to head office for authorization
15. Posting and remitting of all payments on MDA
16. Sending remittances to all Suppliers
17. Filing of paid invoices with the supporting documents and remittance advice

General

1. Ensure BEE related information is updated on MDA and obtain valid certificates and affidavits where certificates have expired
2. Filing of financial documentation
3. Gift Card recons
4. Bulk Gift Card transactions
5. Assist Financial Manager with projections on expenses
6. Assist with capturing of budget
7. Prepare Audit Files and reconciliations
8. Keep track of Audited Turnover Certificates
9. Office Administration including taking Minutes of Meetings
10. Petty Cash handling of Petty Cash capture Petty cash expenses and reconcile float

Requirements

1. Matric Diploma and/or Degree in accounting or equivalent
2. 3 years or more working experience in a financial department
3. MDA property Management
4. MS Office

Required Experience:

Unclear Seniority

Key Skills

Hadoop, Microsoft Windows Server, Windows, Apache, Linux, SAN, Shell Scripting, System Administration, Administrative Experience, Scripting, Oracle, Troubleshooting