Corporate Governance & Administrative Officer (2month Contract)

Executiveplacements.Com - The Job Portal; East London; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading recruiting firm is seeking an administrative support professional for a governance office in East London. The successful candidate will manage office logistics, provide governance support, and assist the Board in its functions. Candidates should hold a National Diploma in a relevant field and possess strong organizational skills with experience in executive support.

Qualifications

• At least 3 years of work experience, including 2 years supporting executives.
• Competent in managing office tasks and correspondence.
• Experience in arranging travel and logistics.

Responsibilities

• Support governance and administrative activities for the Board.
• Facilitate effective office management and logistical arrangements.
• Coordinate travel for Directors and staff.

Skills

Organizational Skills

Governance Support

Communication Skills

Problem Solving

Education

National Diploma in Administration, Commerce, or Arts

Job description

Recruiter:

Profile Personnel

Job Ref:

324915115

Date posted:

Friday, June 13, 2025

Location:

East London, South Africa

SUMMARY:

POSITION INFO:

The Key Performance Areas will encompass:

• Support and Administration: Completion of forms such as COR 39, submission to relevant authorities, and handling documents on behalf of Directors.
• Assist in providing good governance support by helping the Board and its committees function effectively according to their terms of reference and best practices.
• Compile company registers for directorship meetings, interests, declarations, and qualifications.
• Receive correspondence, send acknowledgements, and draft responses for Chair approval (for sign-off by the Company Secretary).

General Office Management:

• Provide administrative support to the Company Secretary, including diary management and handling correspondence.
• Draft minutes for Board Committees and Exco for submission to the Company Secretary.
• Facilitate payments to non-executive Directors and independent Board Committee members.
• Arrange logistics for the governance office, including meeting scheduling, venue, refreshments, and audio-visual needs.
• Screen calls, handle routine inquiries, and resolve customer concerns.
• Manage document filing and retrieval in line with Records & Document Management Policies.
• Organise and attend meetings, ensuring proper recording and minute-taking.
• Coordinate procurement processes, generate orders, and facilitate timely payments as per SLAs.

Liaison with Management:

• Distribute resolutions and action items following meetings for implementation.
• Follow up on actions and prepare governance status reports for the Company Secretary.
• Manage correspondence from third parties and distribute appropriately.
• Assist staff in ensuring compliance with regulatory frameworks and company policies.

Travel Coordination:

• Arrange travel and accommodation for Directors and staff.
• Maintain good relationships with travel agents to improve service quality.
• Process travel and subsistence claims promptly according to policy.

Customer and Stakeholder Management:

• Organise functions and workshops, including logistics, to promote the corporate image.
• Schedule meetings with internal and external stakeholders.
• Confirm attendance and follow up to increase participation.
• Collect and manage stakeholder information to maintain an updated database.

Minimum Requirements:

• National Diploma in Administration, Commerce, or Arts.
• At least 3 years of work experience, including 2 years supporting executives or managing offices.