Corporate Assistant

Status Staffing; City of Johannesburg Metropolitan Municipality; On-site; ZAR 400 000 - 500 000; Full time

Job summary

An established industry player is in search of a dedicated Corporate Assistant to support its operations. This role requires a proactive individual with 3-5 years of experience in administrative or executive assistant positions. The successful candidate will be proficient in Microsoft Office Suite and possess exceptional organizational and communication skills. Responsibilities include managing corporate travel, supporting marketing activities, and providing administrative assistance to executives. This is a fantastic opportunity for someone looking to thrive in a dynamic environment and contribute to the success of a thriving organization.

Qualifications

• 3-5 years of experience in administrative or executive assistant roles.
• Proficiency in Microsoft Office Suite is essential.

Responsibilities

• Manage corporate travel portfolio including bookings and visa applications.
• Provide administrative support to executives and manage filing systems.

Skills

Organizational Skills

Multitasking

Time Management

Written Communication

Verbal Communication

Attention to Detail

Proactive Attitude

Tools

Microsoft Office Suite

Job description

Our client in Blackheath is seeking a dedicated Corporate Assistant. The ideal candidate will have 3-5 years of experience in administrative or executive assistant roles, with a preference for those with marketing or executive PA experience. Proficiency in Microsoft Office Suite is essential, along with exceptional organizational, multitasking, and time management skills. You should have a keen eye for detail, accuracy in drafting professional correspondence and reports, and strong written and verbal communication abilities. A proactive, self-motivated attitude and the ability to perform well under pressure are key. Additionally, candidates must be non-smokers.

Position Info:

A recent professional profile photo must accompany your application.

Employment Type:

Permanent

Sector:

Administration

Basic Salary:

R14000.00

Start Date:

As Soon As Possible / Immediate

Requirements:

• Handle confidential information with high-level discretion and professionalism.
• Minimum of 3-5 years of experience in an administrative or executive assistant role.
• Experience in marketing assistant and executive PA roles is advantageous.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and multitasking abilities.
• Strong attention to detail and accuracy.
• Excellent time management and prioritization skills.
• Superior written and verbal communication skills, with the ability to draft professional correspondence and reports.
• Strong interpersonal skills to interact effectively with various stakeholders.
• Proactive and self-motivated.
• Strong work ethic and reliability.
• Adaptability and ability to work under pressure.

Duties:

• Manage the corporate travel portfolio – booking flights, accommodation, visas, car hire, and transfers.
• Follow travel procedures (trip forms, etc.).
• Liaise with travel agents for bookings or book flights directly.
• Book accommodation (local, national, and international).
• Manage VISA applications.
• Manage weekly travel schedules.
• Notify insurance & HR of international travel.
• Update travel profiles for the company.

Marketing Duties:

• Support the marketing department by performing administrative tasks and coordinating activities.
• Assist with printing brochures and corporate stationery.
• Assist in preparing and distributing marketing materials.
• Manage marketing material inventory.
• Order, print, and issue business cards and other printed materials.
• Support planning and execution of marketing events and campaigns, including logistics for trade shows and product launches.

Admin Duties:

• Organize, control, and manage filing systems for admin and marketing offices.
• Manage marketing stock room and inventory.
• Provide administrative support to CEOs, Financial Managers, and Marketing Managers: letter writing, internal communications, expense claims, updating contact lists, and company organogram.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Handle correspondence and communication on behalf of executives.
• Answer phones, screen calls, and take messages.
• Liaise with clients locally, nationally, and internationally: welcoming, ordering catering, arranging flags outside visitors.
• Reconcile company credit card statements monthly.
• Assist with cellphone provider management: liaising with MTN on billing, upgrades, and record updates.
• Manage insurance policies: travel declarations, insured items, inventory updates, and claims.