Coordinator Secretariat Executive Assistant Temp

Nambiti; Pretoria; On-site; ZAR 200,000 - 400,000; Full time

Job summary

An established industry player is seeking a skilled Coordinator Secretariat: Executive Assistant to support executive management. This temporary role involves managing calendars, minute-taking, and providing essential administrative support for high-level governance committees. The ideal candidate will have a strong background in office administration with at least five years of senior-level experience, alongside proficiency in MS Office and excellent organizational skills. Join a dynamic team and play a crucial role in ensuring effective governance and communication within the organization.

Qualifications

• 3 years diploma in Office Administration or related field required.
• 5 years experience in Office Administration Management at a senior level.

Responsibilities

• Manage calendars of executive management and take minutes for meetings.
• Provide secretarial services and logistical support for executive committees.

Skills

Time Management

Employee Relations

Microsoft Office

Google Docs

Organizational skills

Computer Skills

Management Experience

Project Planning

Administrative Experience

Supervising Experience

Data Reporting

Education

National Diploma in Office Administration

Tools

MS Office Suite

Google Docs

Job description

We are recruiting for a Coordinator Secretariat: Executive Assistant temporary role. The incumbent will be responsible for managing the calendars of the executive management, minute taking, and all other secretarial and administrative duties.

Key performance areas:

• Meeting Management and Minute Taking for internal governance committees such as Executive Management Committee and Senior and Executive Management Planning Committee.
• Managing the planning and coordination of Executive Management Committee and Senior and Executive Management Planning Committee in line with the Annual Governance Calendars.
• Provision of secretarial services, administration coordination, and logistical services to the Executive Management Committee (EMC) and Senior and Executive Management Planning Committee (SEMPCO).
• Setting of agendas, minute taking, recording meeting decisions, and circulation of resolutions, actions, and follow-ups.

Requirements:

• Three (3) years National Diploma in Office Administration or related field.
• Five (5) years experience in Office Administration Management at a senior level.
• Experience in meeting management and minute taking.
• Proficiency in MS Office suite.

Key Skills: Time Management, Employee Relations, Microsoft Office, Google Docs, Organizational skills, Computer Skills, Management Experience, Project Planning, Administrative Experience, Supervising Experience, Data Reporting.

Employment Type: Full-Time

Vacancy: 1