Coordinator - Company Secretary.Group Finance

MTN; Roodepoort; On-site; ZAR 300,000 - 400,000; Full time

Job summary

A telecommunications company in Roodepoort is seeking a Coordinator for its Company Secretary department. Key responsibilities include managing meeting logistics, preparing documentation for regulatory submissions, and maintaining records. The ideal candidate must possess a relevant degree and have 2-4 years of professional experience, along with strong interpersonal skills. This full-time role requires attention to detail and excellent organizational abilities.

Qualifications

• Minimum 2-4 years’ professional experience in a relevant field.
• Experience in functions associated with a listed company.

Responsibilities

• Send meeting notices and prepare draft agenda.
• Prepare and submit relevant documents to the Registrar of Companies.
• Maintain a register of resolutions and oversee approval.

Skills

Interpersonal skills

Communication

Organizational skills

Education

3 year Degree in Commerce / Economics / Legal

Job description

Job title : Coordinator - Company Secretary.Group Finance

Job Location : Gauteng, Roodepoort Deadline : August 15, 2025 Quick Recommended Links

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Responsibilities

Meetings

Send meeting notices and prepare draft agenda;

Send approved agenda to members,

Collate submissions from relevant committee members and stakeholders as per the agenda; and collating feedback for action points arising from the previous meeting.

Communicate deadlines and reminder for submissions to committee members;

Prepare and distribute committee packs; and also ensure that the recording as well as the teleconference facilities are ready for the meeting;

Prepare attendance register before the meeting;

Record proceedings of the meetings;

Produce minutes together with action points.

Circulate minutes and action points for comments and action.

CIPC & Administration

Prepare and submit all relevant documents, returns and records to the Registrar of Companies (prepare CM forms for : - appointment and resignation of directors, registration of special resolutions, registration of allotment of shares and lodgement of Annual returns);

Ensure proper filing of statutory records;

Tracking of Resolution

Maintain a register of resolutions, oversee members’ approval of round robin resolutions.

Directors Fees & Expense Claim

Maintain attendance registers;

Prepare schedules of payment;

Liaise with the internal tax department for advice on applicable tax rates;

Maintain records directors’ bank account details;

Ensure timeous approval and payment of directors fees;

Processing of expense claims and ensuring timeous payment thereof.

Maintenance of IRP Forms

Ongoing liaison with Finance and Payroll department

Online Boardbooks

Administer meeting packs on the Boardbooks portal

Source various submissions and upload them on the portal

Manage access to the various online packs

Handle queries from Boardbooks users

Liaise with the service provider Diligent Boardbooks for resolution of queries

Travel & Accommodation

Attend to business travel by & accommodation for departmental managers and directors

Process travel & accommodation requisitions

Liaison with the Group’s travel agents

Ensure activation of international roaming

Ad-Hoc Functions

Perform various functions assigned by Assistant Group Company Secretary, Group Secretary or any other manager in relation to specific projects and other various issues from internal customers.

Update of director and executive contact list, mailing lists and letterheads

Providing support in all Operations’ Company Secretaries : proxies, resolutions etc.

Process orders for catering

Filling

Attend to research of key governance trends

Attend to scheduling of directors’ continuous development sessions

Qualifications

Education :

An appropriate 3 year Degree in related field academic qualification (Commerce / Economics / Legal)

Experience :

Minimum 2-4 years’ professional experience in the relevant field

Experience in functions associated with a listed company.

Very good interpersonal skills and the ability to build and maintain effective interpersonal relationships are essential.

Apply Before 08 / 12 / 2025

Accounting / Financial Services jobs