Conveyancing Paralegal (Bonds and Transfers)

Adams & Adams; Johannesburg; On-site; ZAR 300,000 - 400,000; Full time

Job summary

A leading law firm is seeking a Senior Secretary / Conveyancing Paralegal to independently manage conveyancing transactions. The successful candidate will have over 7 years of experience in this field, ensuring client satisfaction while maintaining efficiency and accuracy in processing bonds and transfers.

Qualifications

• Minimum of 7 years’ experience in mortgage bond registrations.
• Excellent typing skills and proficiency in required software tools.
• Strong interpersonal and communication skills.

Responsibilities

• Manage conveyancing transactions from instruction to registration.
• Prepare loan documents and attend to transfers and land applications.
• Ensure compliance with loan conditions for successful registration.

Skills

Conveyancing processes

Client interaction

Attention to detail

Communication skills

Typing speed

Proficient in Microsoft Office

Education

Matric or equivalent qualification

Secretarial Diploma

Tools

Microsoft Office

LexisConvey

Webconvey

Stordoc

L@W/E4

Job description

Description

We are seeking a Senior Secretary / Conveyancing Paralegal with over 7 years of experience attending to bonds and transfers to join our team. This role involves independently managing conveyancing transactions from instruction to registration, ensuring efficiency, accuracy, and client satisfaction.

Duties and responsibilities:

• Inception: Acknowledge instruction, perusal and understanding of loan conditions, performing and interpreting deeds office records, initial contact with client and the linked attorney and opening of the file.
• Preparation of loan documents for signature by client.
• Attending to transfers, various land development applications and preparation of various notarial deeds and servitudes.
• Preparing various other conveyancing documents such as related applications, powers of attorney, waivers of preference, resolutions, conveyancer’s certificates etc.
• Weekly reporting to clients, bankers and agents and where necessary, liaising with city councils, managing agents and linked attorney firms.
• Preparing lodgement documents and attending to the necessary lodgement arrangements.
• Ensuring all loan conditions are met in order for matters to be registered successfully at the relevant deeds registry within satisfactory turn-around-time.
• Attending to all financial aspects of transactions, including final accounts, collecting costs/disbursements from clients and attending to general accounting queries.

Skills and knowledge

• Thorough understanding of conveyancing processes in general, i.e. transfers, bonds, cancellations etc.
• Understanding of various loan conditions, title conditions and being able to interpret deeds office records and surveyor diagrams.
• Experience in commercial bond registrations.
• The ability to attend to instruction independently from inception up until registration at the relevant deeds office and to effectively manage high volumes.
• Strong written and verbal communication skills for professional correspondence and client interaction.
• Good command of the English language.
• Team-orientated with excellent interpersonal skills and a proactive approach
• Typing speed of 45+ words per minute.
• Meticulousness and attention to detail.
• Fully conversant in Microsoft Office, LexisConvey, Webconvey, Stordoc and L@W/E4

Qualification

• Matric or equivalent qualification
• Secretarial Diploma with excellent typing skills
• Minimum of 7 years’ experience attending to mortgage bond registrations.