Contracts Specialist (Supply Chain Management) (Centurion, Gauteng) (10 Month Contract) Market [...]

Most Hired; Gauteng; On-site; ZAR 300 000 - 600 000; Full time

Job summary

An established industry player is seeking a Contracts Specialist to enhance their supply chain management processes. This role involves managing supplier contracts, ensuring compliance, and driving cost-effective solutions. You will collaborate with various business units, negotiate contract terms, and maintain strong relationships with suppliers. The ideal candidate will have a solid background in procurement and contract management, with a knack for improving processes and ensuring quality standards. Join a dynamic team focused on innovation and excellence in the mining industry.

Qualifications

• 3+ years experience in supply chain or contract management.
• Proficient in MS Office and contract management systems.

Responsibilities

• Manage and administer contracts with suppliers to ensure compliance.
• Identify and implement process improvements in contract management.

Skills

Procurement Management

Contract Management

MS Office

Database Management

Supplier Relationship Management

Negotiation Skills

Compliance and Governance

Education

Bachelor's Degree in Supply Chain Management or related field

Tools

SAP MM

Coupa

Job description

Introduction: Our client is a supplier of steel and coal products for the mining industry.

The client is looking for a Contracts Specialist (Supply Chain Management) with the following key criteria:

1. A minimum of 3 years relevant supply chain or related experience in procurement and contract management.
2. Adept in working with MS Office, various databases, and contract management systems.
3. Understanding of Enterprise Resource Planning and/or cloud-based procurement solutions (e.g., SAP MM, Coupa).

PURPOSE: To manage, coordinate and administer contracts with suppliers. To assist the Manager, Group Contracts and Procurement with improving contract coverage and achieving commercial savings.

MAJOR CHALLENGES: Providing a contract management service to multiple Business Units for multiple commodities. Continuous pressure exists on continuously improving in terms of cost-effectiveness, innovation, and productivity. Turnaround times of contract establishment and Statement of Work. Maintaining and effectively executing high volumes of user demands and active contracts.

Job Location: Centurion is a small town in Gauteng Province, South Africa.

Contract period: 12 Months

Duties & Responsibilities:

1. Best Practice and Knowledge Management: Identify and support the implementation of process and system enhancements to continuously improve contract management processes. Study/research best practice processes and benchmark the Company processes at regular intervals. Assist in mitigating risk in terms of contractual exposure to the Company.
2. Business Partner Enablement: Identify, evaluate and support business partners/end-users to develop disciplined sourcing execution capabilities. Provide process advice to business partners/end-users through in-transaction guidance and support. Work with various internal and external stakeholders to expand and enrich supply chain content.
3. Compliance, Governance and Assurance: Ensure supplier stakeholders comply with relevant regulatory requirements. Consolidate reports and provide feedback to the Manager, Group Contracts and Procurement on appropriate contract management reporting and governance requirements. Collaborate and communicate with suppliers. Implement portfolio targets in alignment with legislation and charters (e.g., Mining Charter, Broad Based Black Economic Empowerment (BBBEE), etc.).
4. Contract Management: Compile and manage contracts with service providers. In conjunction with internal stakeholders, ensure that all relevant category strategies and governance requirements are met. Negotiate, conclude and administer contracts throughout the contract lifecycle. Evaluate contractual terms and conditions and provide recommendations. Responsible for the proactive management of contract lifecycle milestones for a portfolio of contracts. Record and monitor contract compliance and renewal applications. Investigate the need for contract extensions and terminate contractual relationships upon completion if required. Obtain approval for relevant contracts and documentation in line with governance requirements and departmental budgetary stipulations. Manage the end-to-end contract management process. Develop and implement contracting portfolio project plans. Develop, socialize and implement contracting strategies. Ensure all contracting plans incorporate and address Social and Labour Plans (SLP's), Mining Charter and BBBEE preferential procurement objectives.
5. Customer and Client Relationship Management: Maintain a database of supplier information and continuously ensure that integrity and quality of data are relevant and of required standard. Liaise with internal stakeholders and suppliers in the development of Service Level Agreements (SLA's) with suppliers. Support onboarding of new suppliers and manage supplier relationships. Proactive engagement with suppliers and internal stakeholders related to contractual matters, i.e., disputes, claims, performance, etc. Build and nurture effective and influential relationships with internal and external stakeholders, suppliers, and partners.
6. Functional Excellence: Adhere to functional policies, standards, guidelines, procedures, end-to-end processes, tools, templates, etc. Assist in standardizing, simplifying and speeding-up functional processes, eliminating duplication and bureaucracy. Apply functional best practices, promote sharing of best practices and knowledge.
7. Internal Business Processes: Provide weekly feedback on progress related to contract lifecycle management activities. Conduct monthly reporting on contracting processes. Ensure procurement savings occur.
8. Performance Management: Identify reporting needs and validate against framework. Determine capability and performance gaps in order to identify training needs.
9. Safe and Healthy Work Environment: Maintain and ensure a healthy environment and safe operations practices while ensuring compliance with all applicable Safety Health Environment and Community (SHEC) policies and procedures in line with set standards. Encourage a culture that focuses on safety in all operations.
10. Behavioural Alignment: Demonstrates the following: Creativity, collaboration, sociable and awareness to the ecosystem. Stewardship, accountability, ability to develop trust, safety conscious and ethical. Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions. Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic. Results-oriented, quality-driven, excellence, entrepreneurial abilities, efficient and effective.

Desired Experience & Qualification:

1. A minimum of 3 years relevant supply chain or related experience in procurement and contract management.
2. Adept in working with MS Office, various databases, and contract management systems.
3. Understanding of Enterprise Resources Planning and/or cloud-based procurement solutions (e.g., SAP MM, Coupa).