Contracts Specialist (Re-Advert)

Mintek Pty Ltd.; Randburg; On-site; ZAR 30 000 - 70 000; Full time

Job summary

An established industry player is seeking a Contract Specialist to oversee contract management and negotiations. In this pivotal role, you will be responsible for preparing, analyzing, and revising contracts related to the procurement of goods and services. Your expertise will help minimize risks and ensure compliance with best practices. Join a dynamic team that values continuous improvement and professional development, where your contributions will enhance procurement efficiency and organizational capabilities. If you are detail-oriented and possess strong negotiation skills, this opportunity is perfect for you.

Qualifications

• 5 years experience in Contract Management or similar environment.
• Bcom Honours in Supply Chain/Logistics or equivalent required.

Responsibilities

• Plan and implement contract management strategies for Mintek.
• Negotiate terms and conditions with suppliers and maintain contract records.
• Compile management reports on contract performance and violations.

Skills

Contract Management

Negotiation Skills

Risk Management

Communication Skills

Attention to Detail

Education

Bcom Honours in Supply Chain/Logistics

LLB

Job description

Industry: Scientific, Research & Development

Job category: Other: Legal

Location: Randburg

Contract: Permanent

Remuneration: Market Related

EE position: Yes

Introduction

Mintek has an exciting career opportunity for a Contract Specialist. The successful candidate will be responsible for preparing, examining, analyzing, negotiating, and revising contracts that involve the purchase of goods or services such as equipment, materials, supplies, products or professional services. Developing a standardized contracting approach for Mintek’s Supply Chain Management and reviewing contracts relating to Mintek’s Supply Chain Management while the risk is minimised. Mintek invites all suitably qualified candidates to apply.

Contracts Management:
• Plan, articulate and formulate Mintek’s contract management strategy applicable to the management of its portfolio of strategic contracts.
• Develop and implement procedures for contract management and administration in compliance with company policy and best practice.
• Be an expert on all matters of good contract management and governance within Mintek
• Custodian of all Mintek contracts that involve the purchase of good and services
• Drafting and revision of contracts/SLAs that involve the purchase of goods and services
• Identify commercial risk factors at the time of contracting / contract amendment and provide the required escape clauses, checking the financial risk in terms of the pricing and terms of price adjustments (i.e. frequency of adjustment and applicable escalation formulae).
• Negotiate prices, terms and conditions with suppliers and ensure that negotiations are properly contracted, documented and filed.

• Implement commodity contracts and conduct annual pricing negotiations within the mandated escalation.
• Serve as the point of contact for customers on contractual matters.
• Compile and maintain an electronic contract register.
• Monitor contract expiry and establish new contracts before expiry.
• Prepare contract change notices, variation memos, addendums etc.
• Maintain contractual records and documentation such as receipt and control of all contract correspondence, customer contact information sheets, contractual changes, status reports and other documents.
• Ensure that signed contracts are communicated to all relevant parties to provide contract visibility and awareness.
• Monitor and evaluate contract performance.
• Monitor and report on contract spend.
• Ensure contract close-out, extension or renewal.
• Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments etc.
• Prepare contract briefs and revisions summarizing contractual requirements and budgets.
• Conduct training on contract management to Supply Chain Management stakeholders and end-users as required.
• Prepare and disseminate information to appropriate employees regarding contract status.
• Engage business units on contract requirements
• Oversee activities of the Vendor Administrator.

Reporting:
• Compile the following monthly and quarterly management reports:
• Violations i.e. spend outside contracts, contract utilization, contracts which are about to expire i.e. 3 months & 6 months.
• Contracts Register
• Contract Variations and Expansions
• Contract Performance Evaluations
• Ad-hoc reports as requested by Head SCM and Executive Manager.

Continuous Improvement:
• Participate in continuous professional development interventions to keep up with new technologies, contracting best practices and procedures
• Proactively support and initiate transformational initiatives to build procurement organisational capabilities and improve procurement efficiency
• Assist in scoping project plans related to identified SCM interventions.

QUALIFICATION AND EXPERIENCE:

• Minimum : Bcom Honours in Supply Chain/ Logistics or equivalent.

( Advantageous) LLB.

• Minimum Experience: 5 years in Contract Management/similar environment.

LEGAL:

• Minimum: Code 8 driving licence.

BEHAVIOURAL COMPETENCIES:

• Should have good verbal communication.
• Must have good work ethics to maintain credibility of work.
• Be able to work in a team.
• Attention to detail, ability to follow up and take initiative.