Contracts Specialist Centurion

Introduction: Our client is a supplier of steel and coal products for the mining industry.

The client is looking for a Contracts Specialist (Supply Chain Management) with the following key criteria:

1. A minimum of 3 years relevant supply chain or related procurement, contract management experience.
2. Adept in working with MS Office, various databases, and contract management systems.
3. Understanding of Enterprise Resources Planning and/or Cloud-based procurement solutions (e.g., SAP MM, Coupa).

PURPOSE: To manage, coordinate, and administer contracts with suppliers. To assist the Manager, Group Contracts and Procurement with improving contract coverage and achieving commercial savings.

MAJOR CHALLENGES: Providing a contract management service to multiple Business Units, for multiple commodities. Continuous pressure exists on continuously improving in terms of cost-effectiveness, innovation, and productivity. Turnaround times of contract establishment and Statement of Work. Maintaining and effectively executing high volumes of user demands and active contracts.

Job Location: Centurion is a small town in Gauteng Province, South Africa.

Contract period: 12 Months

Duties & Responsibilities:

1. Best Practice and Knowledge Management: Identify and support the implementation of process and system enhancements to continuously improve contract management process. Study/research best practice processes and benchmark the Company processes at regular intervals. Assist in mitigating risk in terms of contractual exposure to the Company.
2. Business Partner Enablement: Identify, evaluate and support business partners/end-users to develop disciplined sourcing execution capabilities. Provide process advice to business partners/end-users through in-transaction guidance and support. Work with various internal and external stakeholders to expand and enrich supply chain content.
3. Compliance, Governance and Assurance: Ensure supplier stakeholders comply with relevant regulatory requirements. Consolidate reports and provide feedback to the Manager, Group Contracts and Procurement on appropriate contract management reporting and governance requirements. Collaborate and communicate with suppliers. Implement portfolio targets in alignment with legislation and charters (e.g., Mining Charter, Broad Based Black Economic Empowerment (BBBEE), etc.). Provide guidance to stakeholders to ensure adherence to all policies, procedures, standards, and guidelines.
4. Contract Management: Compile and manage contracts with service providers. In conjunction with internal stakeholders, ensure that all relevant category strategies and governance requirements are met. Negotiate, conclude, and administer contracts throughout the contract lifecycle. Evaluate contractual terms and conditions and provide recommendations. Responsible for the proactive management of contract lifecycle milestones for a portfolio of contracts. Evaluate contract stipulations and provide recommendations. Communicate and ensure adherence to contractual rights and obligations. Record and monitor contract compliance and renewal applications. Investigate the need for contract extensions and terminate contractual relationships upon completion if required. Obtain approval for relevant contracts and documentation in line with governance requirements and departmental budgetary stipulations. Responsible for safekeeping and retention of contractual documentation in accordance with Group standards and policies. Manage the end-to-end contract management process. Develop and implement contracting portfolio project plans. Develop, socialise, and implement contracting strategies. Ensure all contracting plans incorporate and address Social and Labour Plans (SLP's), Mining Charter, and BBBEE preferential procurement objectives. Compile tender documentation, issue Request for Quote (RFQ), adjudicate tenders in collaboration with technical and commercial specialists. Ensure guidance and planning to contract modifications, price adjustments, and contract close out. Contribute to supplier development including Local Economic Development. Develop and maintain key supplier agreements with a continuing focus on efficiency gains. Identify opportunities for cost savings through product substitution, market testing, or other means.
5. Customer and Client Relationship Management: Maintain a database of supplier information and continuously ensure that integrity and quality of data are relevant and of required standard. Liaise with internal stakeholders and suppliers in the development of Service Level Agreements (SLA's) with suppliers. Support onboarding of new suppliers and manage supplier relationships. Proactive engagement with suppliers and internal stakeholders related to contractual matters, i.e., disputes, claims, performance, etc. Work collaboratively, efficiently, and effectively with both internal/external customers and/or stakeholders. Build sound relationships with Business Unit (BU) end-users, key suppliers, and colleagues. Support and adhere to functional budget requirements and cost containment goals. Prepare contracting project plans and strategies. Manage allocated contract portfolio from a contract life cycle management and milestone perspective.
6. Functional Excellence: Adhere to functional policies, standards, guidelines, procedures, end-to-end processes, tools, templates, etc. Assist in standardising, simplifying, and speeding up functional processes, eliminating duplication and bureaucracy. Apply functional best practices, promote sharing of best practices and knowledge. Assist in the execution of functional excellence initiatives.
7. Internal Business Processes: Provide weekly feedback on progress related to contract lifecycle management activities. Actively contribute to achieving Supply Chain Management (SCM) balanced scorecard targets. Comply and adhere to Group processes, procedures, and standards in the execution of contract lifecycle management activities. Conduct monthly reporting on contracting process. Ensure procurement savings occur. Compile tender documentation as per project. Determine commercial and financial evaluation of tenders. Obtain tenders from specific marketplace through marketing process.
8. Performance Management: Identify reporting needs and validate against framework. Confirm roles, responsibilities, and expectations. Determine capability and performance gaps in order to identify training needs. Adhere to roles, responsibilities, and expectations of the SCM process. Comply with people performance and individual development processes and initiatives.
9. Safe and Healthy Work Environment: Maintain and ensure a healthy environment and safe operations practices while ensuring compliance with all applicable Safety Health Environment and Community (SHEC) policies and procedures in line with set standards. Encourage a culture that focuses on safety in all operations.

Behavioural Alignment: Demonstrates creativity, collaboration, sociable and awareness to the ecosystem. Stewardship, accountability, ability to develop trust, safety conscious and ethical. Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions. Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic. Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective.

Desired Experience & Qualification:

REQUIREMENTS:

1. A minimum of 3 years relevant supply chain or related procurement, contract management experience.
2. Adept in working with MS Office, various databases, and contract management systems.
3. Understanding of Enterprise Resources Planning and/or Cloud-based procurement solutions (e.g., SAP MM, Coupa).

EXPERIENCE: Relevant supply chain or related procurement, contract management experience.

Adept in working with MS Office, various databases, and contract management systems. Understanding of Enterprise Resources Planning and/or Cloud-based procurement solutions (e.g., SAP MM, Coupa).