Contracts Co-ordinator

Assegai; Brits; On-site; ZAR 400,000 - 600,000; Full time

Job summary

A leading company is seeking a Contract Administrator to coordinate and oversee site-specific procurement contracts, focusing on maximising value through effective contract management. The successful candidate will be equipped to manage lifecycle milestones, enforce compliance, and conduct negotiations while demonstrating strong stakeholder relationships. Candidates with experience in the mining industry will have a distinct advantage.

Qualifications

• At least 4 years of relevant experience in sourcing and contract management.
• Experience in commodity management and supplier relationship management.
• Knowledge of digital tools used in sourcing to pay technology preferred.

Responsibilities

• Managing site contracts with stakeholders.
• Negotiating and administering contracts throughout their lifecycle.
• Ensuring contract compliance and monitoring.

Skills

Sourcing

Contract Lifecycle Management

Procurement

Commodity Management

Supplier Relationship Management

Tools

SAP

MS Suite

Database Management

Job description

This role is to coordinate and administer the company's groups site-specific procurement contracts to improve contract coverage and automation, whilst maximising value creation through the realisation of commercial savings for the organisation.

This includes :

Proactively managing the contract lifecycle milestones for a portfolio of site-specific contracts

Managing suppliers compliance to contractual terms and conditions

Ensuring successful implementation of all contracts at site, through liaison with all stakeholders

JOB RESPONSIBILITIES :

Managing site contracts in conjunction with all relevant stakeholders

In conjunction with internal stakeholders, ensuring that organisational governance requirements are met in drafted contract

Negotiating, concluding, and administering contracts throughout

their lifecycle

Evaluating contractual terms and condition and providing recommendations to the team

Proactively managing contract lifecycle milestones for site specific contracts

Evaluating contract stipulations and providing recommendations

Communicating and ensuring adherence to contractual rights and obligations

Recording and monitoring contract compliance and renewal applications

Investigating the need for contract extensions and implement accordingly

Manage the termination of contractual relationship upon contract expiration or completion if required

Obtaining approval for relevant contracts documentation in line with the groups governance requirements and Delegation of Authority as defined in the companys approval framework

Safekeeping and retention of contractual documentation in accordance with the groups standards procedures and policies

Managing the end-to-end contract management process

Developing and implementing contract coverage and automation project plans

Developing, socialising, and implementing contracting strategies for site specific contracts

Communicating and ensuring adherence to contractual rights and

obligations by all parties

Contributing to supplier development through implementation of ESD strategies

Identifying opportunities for cost savings through negotiated volume

discounts; and product substitution, where possible

Actively participating in organisation planning as it relates to site procurement activities

KEY PERFORMANCE AREAS :

Contract Management

Execution and implementation of contracts at site

Coordination of contract life-cycle administration processes

Contracts compliance monitoring

Coordination contracts spend optimisation and automation processes

Ensuring compliance to the groups contract management policies and procedures

Relationship Management

Actively managing supplier performance through KPIs that are specified in the contractual agreement

Managing internal and external stakeholders relations

Provision of the guidelines by which the team engages suppliers

Conflict management

MINIMUM QUALIFICATIONS :

At least 4 years of relevant experience in areas of sourcing, contract lifecycle management, procurement, commodity management and supplier relationship management

EXPERIENCE & COMPETENCIES :

Experience in market and commodity research and techniques and a general understanding of contracts

Experience with driving value creation and category management savings

Experience with relevant software : SAP, MS suite and database management

Experience with using source to pay technology digital tools is preferred

Mining industry experience is preferred and will be an advantage

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