Contracts Buyer

Assegai; Brits; On-site; ZAR 300,000 - 500,000; Full time

Job summary

A leading company in the mining industry seeks a Contracts Administrator to improve contract coverage and automation. The role includes managing procurement contracts, ensuring compliance with policies, and liaising with end-users. Ideal candidates will have relevant qualifications in Commerce or Supply Chain Management, along with experience in contracts lifecycle management and proficiency in SAP.

Qualifications

• Minimum of two years experience in contracts lifecycle management.
• Experience in the mining industry is advantageous.
• Proficiency in SAP and MS Suite is essential.

Responsibilities

• Implement sourcing strategies for goods and services.
• Prepare and adjudicate site-specific tenders.
• Liaise with end-users regarding procurement requirements.

Skills

Procurement Management

Contract Lifecycle Management

SAP

Database Management

Communication

Education

BCom (Commerce)

National Diploma in Procurement / Logistics / Supply Chain Management

Tools

SAP

MS Suite

Job description

To increase contract coverage and automation by preparing and facilitating the administration of contracts, in accordance with the company's prescribed policies and procedures, for the procurement of goods and services that meet site-specific requirements.

JOB RESPONSIBILITIES :

1. Implement sourcing strategies to support business through contracting with suppliers for site-specific goods and services requirements.
2. Identify and implement total cost ownership reduction opportunities at the specific company site.
3. Prepare, coordinate, and adjudicate site-specific tenders.
4. Identify and implement procurement contract coverage opportunities for the specific company operation.
5. Drive and facilitate continuous improvement in all aspects of contracts implementation and administration at the company site.
6. Participate in Strategic Sourcing Initiatives.
7. Increase BEE spends.
8. Increase contract spend and automation.
9. Ensure the implementation of contract life-cycle management.
10. Liaise with end-users/customers regarding contract/procurement requirements.
11. Related risk mitigation management.
12. Ensure that contract modifications/amendments are implemented timely by the Contracts Administrators and maintained accordingly.

KEY PERFORMANCE AREAS :

1. Transactional Procurement
   1. Ensure buyers are aware of existing contracts to avoid unnecessary non-contract spend.
   2. Facilitate contract price maintenance in SAP.
   3. Conduct expediting activities where required and manage supplier delivery.
   4. Ensure compliance with procurement policies and procedures.
   5. Manage contracted suppliers' SLAs to ensure compliance.
2. End User Communication
   1. Assist End Users in linking purchase requisitions to contracts where applicable.
   2. Establish and maintain regular order-related communication with internal customers.
   3. Respond to End Users' contract-related queries.
   4. Explain company procurement policies and procedures related to contracts to End Users.
3. Administration
   1. Assist the Commodity Specialist and Contracts Coordinator with contracts administration issues.
   2. Maintain contracts documentation to ensure an audit trail and keep documentation up to date.
   3. Ensure contracts SLAs are maintained and adhered to by all stakeholders.

MINIMUM QUALIFICATIONS :

BCom (Commerce) or National Diploma (Procurement / Logistics / Supply Chain Management).

EXPERIENCE & COMPETENCIES :

Minimum of two years experience in contracts lifecycle management.

Experience with relevant software: SAP, MS Suite, and database management.

Mining industry experience is preferred and advantageous.