Contracts Administrator

Assegai; Brits; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company in the mining sector is seeking a Contracts Administrator to manage contract administration and procurement processes at their North West branch. The role involves ensuring compliance with contract terms, monitoring amendments, and supporting the administration of contracts through effective communication with stakeholders. Candidates should possess a diploma in business administration and have at least two years of relevant contract management experience.

Qualifications

• Diploma or relevant certification in business administration, logistics, or a related field.
• Minimum of two years’ experience in contract administration.
• Mining industry experience is essential.

Responsibilities

• Administrating contracts throughout the contract lifecycle.
• Communicating contract amendments to internal and external stakeholders.
• Proactive monitoring of contract lifecycle milestones.

Skills

Contract Administration

Procurement Management

Database Management

Communication

Education

Diploma or relevant certification in business administration

Tools

SAP

MS Office

Job description

We are looking for a Contracts Administrator to join our Client's team at their branch in the North West.

Mining industry experience is essential for this position.

As a Contracts Administrator, you will be responsible for contract administration, procurement, and database management. This role reports to the Contract Buyer and requires a solid understanding of business administration and management.

POSITION INFO :

PURPOSE OF THE JOB : To support the contract management team in the administration of contracts in alignment to the company's policies and procedures.

This includes ensuring that :

• The company's contracts are administered in line with their stipulated terms and conditions
• Contracts amendments are accurately and timeously effected in SAP
• Monitoring contract extensions and terminations to ensure that contracts documentation is administered and accurately maintained
• Assist the Contract Buyers with any contract administration requirements
• Contracts amendments are communicated to all stakeholders

JOB RESPONSIBILITIES :

• Communicating contract amendments to internal and external stakeholders
• Administrating contracts throughout the contract lifecycle
• Proactive monitoring of contract lifecycle milestones for site specific contracts
• Tracking and monitoring contract compliance and modification applications
• Monitoring the contract extensions and terminate contractual relationships upon completion if required
• Safe keeping and retention of contractual documentation in accordance with Group standards and policies
• Supporting the management in the of end-to-end contract administration process
• Monitoring and administering all contractual correspondences, notices, claims, variations, and follow-ups

KEY PERFORMANCE AREAS :

Administration

• Assisting the Contract Buyer on site with administration related to the management of contracts
• Maintaining contractual documentation to ensure an audit trail and keep procurement contracts files up to date
• Interface with other procurements team members to resolve contract administration related queries

End User Communication

• Assisting end users in linking their purchase requisitions to contracts in SAP
• Responding to End User questions and resolve queries relating to the administration of contracts
• Explaining the company's procurement policies and procedures relating to contract life-cycle administration to End Users

MINIMUM QUALIFICATIONS :

• Diploma or relevant certification in business administration, logistics, or a related field

EXPERIENCE & COMPETENCIES :

• Mining industry experience is essential for this position
• Minimum of two years’ experience in contract administration
• Experience with relevant software : SAP; MS suite and database management