Contracts Administrative Manager

GIBB; Thabazimbi; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading engineering firm in Thabazimbi is seeking a Contracts Administrative Manager to oversee and manage contractual aspects of construction works. The role involves coordinating reports, evaluating project variations, and ensuring compliance with contractual obligations. Ideal candidates should have experience in construction contract management and strong analytical skills. This role is integral to supporting construction projects effectively.

Qualifications

• Experience in managing contracts and commercial aspects of construction projects.
• Strong analytical skills for evaluating contractual issues.
• Ability to coordinate effectively with multiple teams.

Responsibilities

• Monitor and manage all contractual matters.
• Compile construction-related reports and correspondence.
• Evaluate project events and recommend actions.

Job description

GIBB’s multi-award-winning Integrated Infrastructure (WIIG) Sector provides the roots for communities using innovative and sustainable engineering design, urban planning, and advisory services. Here you will find an environment conducive to helping you make the most of your abilities and skills.

This Sector is looking for a talented professional to join their team as a Contracts Administrative Manager.

We welcome your application if you meet the requirements for this position.

The responsibilities and requirements listed below will be assessed during the interview process and confirmed with your relevant professional references from your previous two positions.

Core Purpose

The Contracts Administrative Manager is responsible for monitoring, managing, analyzing, reporting, and making recommendations on contractual, commercial, administrative, and program aspects of construction works.

Key Performance Areas

1. Assist in compiling construction-related contractual correspondence and draft responses in cooperation with the responsible Site Managers (SMs).
2. Coordinate and compile daily, weekly, and monthly reports on progress, finance, disputes, and claims.
3. Coordinate and submit construction records to the Engineering Team for As-Built records.
4. Maintain registers and ensure timely responses to correspondence, claims, and queries from the contractor.
5. Arrange site meetings and subordinate meetings, including setting agendas, invitations, venues, and distributing minutes.
6. Evaluate project events, variation notices, and claims for entitlement, recommending appropriate actions.
7. Manage all construction matters within the Construction Management team and assist with the Dispute Review Board (DRB) process.
8. Evaluate progress reports versus program and make recommendations.
9. Monitor and report on milestone achievements and payment certifications related to contractual issues.
10. Coordinate efforts between the Contracts Management team and the Construction Assurance team, ensuring contractual priorities are communicated and addressed.
11. Coordinate with other Project Support Teams (PST), including programming, variations, land, utilities, etc., and communicate contractual information needs.
12. Interface with Site Managers (Chief Resident Engineers and Resident Engineers) on contractual issues and assist in leading the Contracts and Programme Engineers, including site admin structures and plans.
13. Coordinate with Section Managers to compile monthly development programme progress reports, ensuring alignment across sections and coverage of contractual aspects.
14. Manage construction-related records, ensuring proper documentation for Contract Management purposes.
15. Identify contractual risks related to construction and recommend mitigation strategies.
16. Manage construction risks in line with the broader PST risk management process and develop a risk register.
17. Prepare ad hoc reports for the Head of Contracts Management, such as FIDIC Engineer reports.
18. Report issues of concern to the Head of Contracts Management.
19. Support the growth and development of site-based commercial staff, including identifying CPD opportunities for them and for yourself.