Contracts Administrative Manager

GIBB Engineering and Architecture; Thabazimbi; On-site; ZAR 600,000 - 800,000; Full time

Job summary

A leading engineering and architecture firm in Limpopo is seeking a Contracts Administrative Manager to oversee contract management and coordinate construction activities. The ideal candidate will have a BSc in Civil Engineering or Quantity Surveying, 10 years of experience in major civil construction projects, and strong knowledge of construction law. The position offers a dynamic work environment focused on achieving project milestones and managing contractual risks.

Qualifications

• Professional registration with ECSA as a PrEng or PrTech is advantageous.
• Minimum of 10 years’ experience on major civil construction projects.
• Working knowledge of construction law.

Responsibilities

• Assist in compiling construction-related contractual correspondence.
• Coordinate daily, weekly, and monthly reports on progress.
• Manage all Construction matters within the Construction Management team.

Skills

Contracts Management

Risk Management

Construction Law

Project Reporting

Education

BSc / BEng or B-Tech Degree in Civil Engineering or Quantity Surveying

Job description

Job Title: Contracts Administrative Manager

Location: Limpopo, Thabazimbi | Deadline: September 01, 2025

Key Performance Areas

1. Assist in compiling construction-related contractual correspondence and draft responses in cooperation with responsible SM(s).
2. Coordinate and compile daily, weekly, and monthly reports on progress, finance, disputes, and claims.
3. Coordinate and submit construction records to the Engineering Team for As-Built records.
4. Maintain registers and respond promptly to correspondence, claims, and queries from the Contractor.
5. Arrange site and subordinate meetings, including setting agendas, invitations, venues, and distributing minutes.
6. Evaluate project events, variation notices, and claims for entitlement and recommend actions.
7. Manage all Construction matters within the Construction Management team, including assisting with the Dispute Review Board (DRB) process.
8. Review progress reports against the programme and make recommendations.
9. Monitor and report on milestone achievement and payment certification related to contractual issues.
10. Coordinate efforts between the Contracts Management team and the Construction Assurance team, ensuring contractual priorities are met.
11. Collaborate with other Project Support Teams (PST), including programming, variations, land, utilities, and communicate contractual requirements.
12. Interface with Senior Managers (Chief Resident Engineers and Resident Engineers) on contractual issues and support site administration structures and plans.
13. Coordinate with Section Managers to compile and align monthly development programme progress reports, ensuring contractual coverage.
14. Manage construction records for Contract Management purposes, ensuring proper documentation and record-keeping on-site.
15. Identify contractual risks related to construction and recommend mitigation strategies.
16. Manage construction-related risks, aligning with the broader PST risk management process.
17. Develop and maintain a construction-related risk register.
18. Prepare ad hoc reports for the Head of Contracts Management, such as FIDIC Engineer reports.
19. Report issues of concern to the Head of Contracts Management.
20. Support the growth and development of site-based commercial staff, including CPD opportunities.

Job Requirements

1. BSc / BEng or B-Tech Degree in Civil Engineering or Quantity Surveying.
2. Professional registration with ECSA as a PrEng or PrTech, or with SACPQSP is advantageous.
3. Minimum of 10 years’ experience on major civil construction projects, with at least 5 years as a Quantity Surveyor, Contracts Engineer, or Programming Engineer.
4. Working knowledge of construction law.
5. Experience in construction of weirs, pipelines, roads, buildings, structures, heavy foundations, or civil construction is preferred.

This job posting is active and accepting applications.