Construction Operations Coordinator

Marvel Placement Consultants; Gauteng; On-site; ZAR 300,000 - 450,000; Full time

Job summary

A leading construction client seeks a highly organized Construction Operations Coordinator in Edenvale, Gauteng. This role involves extensive administrative support across procurement, finance, HR, and construction operations, ideal for candidates with 5+ years experience in a relevant environment. Successful incumbents will ensure streamlined processes and adherence to deadlines, thriving in a multifaceted administrative role.

Qualifications

• Minimum 5 years’ experience in administrative coordination, preferably in construction.
• Proficient in Microsoft Office suite.
• Experience with construction management software is advantageous.

Responsibilities

• Provide comprehensive administrative support across various departments.
• Coordinate site logistics and compliance documentation.
• Manage employee records and oversee HR functions.

Skills

Organizational Skills

Communication

Problem Solving

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

BuildSmart

Infinity

ERSBio

Job description

Our client, a leading player in the construction industry, is seeking a highly organized and experienced Construction Operations Coordinator to join their team in Edenvale, Gauteng. This role is ideal for a candidate with at least 5 years of experience in a similar administrative function, particularly within the construction or project-based environment. The successful incumbent will provide comprehensive administrative support across procurement, finance, HR, and construction operations, ensuring streamlined processes and adherence to deadlines.

Position Info:

Minimum Requirements:

• Minimum of 5 years’ experience in an administrative coordination role, preferably within the construction industry.
• Proficient in Microsoft Word, Excel, and Outlook (Intermediate level).
• Experience with BuildSmart, Infinity, and ERSBio is advantageous.
• Vehicle and valid Driver’s License are advantageous.

Roles and Responsibilities:

General & Operational Administration:

• Respond promptly and professionally to emails and queries from customers and suppliers.
• Coordinate incoming calls, documents, and general enquiries.
• Complete all administrative tasks within designated deadlines.
• Support the Procurement team as required.
• Assist with implementing internal company procedures.

Construction-Related Coordination:

• Arrange site setup and prepare safety files.
• Facilitate site insurance, including all-risk cover.
• Coordinate printing and distribution of project drawings.
• Collect client documentation via the Infinity system.
• Support tender preparation and procurement documentation.
• Assist with NHBRC registration and site enrolment processes.
• Manage project certificates such as COCs, and documents related to project start and completion.
• Compile site handover booklets, manage warranties, and track snags or maintenance call-backs.

Human Resources Support:

• Manage employee leave tracker and applications.
• Track salary advances and maintain records.
• Oversee employment contracts and evaluation documentation.
• Manage attendance registers and wage documentation.
• Monitor and correct timekeeping errors using ERSBio system.
• Log site activities and maintain employee records.
• Coordinate cash withdrawals and reimbursements.
• Verify invoices and claims before approval.
• Request outstanding documentation from suppliers.
• Negotiate pricing and payment terms with suppliers.
• Follow up on supplier credit applications.

Asset and Security Management:

• Conduct physical asset counts and maintain records.
• Monitor staff access control and entry systems.
• Ensure compliance with security protocols.

Closing Date:

Applications close on 25 July 2025, with the opportunity to submit CVs until 16 August 2025.

Please Note:

Thank you for submitting your CV to Marvel Placement Consultants. If successful, we will contact you. If you do not hear from us within two weeks, consider your application unsuccessful. We will keep your details for future opportunities.

PoPI Act:

Marvel Placement Consultants adhere to the POPI Act (Act No. 4 of 2013). Personal information will only be processed for relevant and lawful purposes.