Compliance Administrator (Property)

Clicks Group; Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company in the Wholesale & Retail Trade industry is looking for a Compliance Administrator to join their Property & Store Design Team. This pivotal role involves ensuring that the organization complies with all building regulations and maintaining safety standards at operational premises. The ideal candidate should have a diploma/degree in a relevant field and at least three years of related experience, alongside strong project management and analytical skills.

Qualifications

• 3 years' experience in a similar role.
• Experience with municipal councils for permits or certificates.
• 2 years leading multiple projects.

Responsibilities

• Facilitate compliance with building regulations and maintain required certificates.
• Coordinate council submissions and track the approval process.
• Manage risks and maintain documentation for compliance.

Skills

Project Management

Attention to detail

Communication

Analytical Skills

Conflict Management

Education

3-year Diploma or Degree in Building Science, Civil Engineering, Occupational Health and Safety

Certification in building compliance or health and safety

Job description

Listing reference: click_020355

Listing status: Online

Apply by: 17 June 2025

Position Summary

Industry: Wholesale & Retail Trade

Job category: Property and Real Estate

Location: Cape Town

Contract: Permanent

Remuneration: Market related

EE position: Yes

About Our Company

Clicks Group

Introduction

We are seeking to employ a Compliance Administrator to work within the Property & Store Design Team. The role will be based at Clicks Head Office and will report into the Store Development Manager.

Purpose:

To facilitate the organization’s compliance with building regulations by acquiring required occupancy and compliance certificates for all operational premises and maintaining a legally compliant and secure environment to safeguard the safety and well-being of employees, contractors, and customers.

Job Objectives:

• Prepare and compile council submission documentation accurately and in full.
• Coordinate and oversee council submission process, monitor progress through each approval stage.
• Handle submission appeals, address queries, and resolve disputes to prevent delays in certification.
• Manage the process of acquiring and renewing occupancy certificates, ensuring all documentation and inspections are completed correctly and on time.
• Collaborate with internal and external stakeholders, including authorities and contractors, to ensure efficient inspections, certifications, and permits.
• Identify potential compliance risks and recommend mitigation plans to senior management.
• Maintain accurate records of all building certifications, permits, and inspection reports.
• Track progress, monitor, and report on submissions and projects.
• Conduct an annual review of occupancy certificates to ensure compliance.

Education: Minimum requirements

Essential:

• 3-year Diploma or Degree in Building Science, Civil Engineering, Occupational Health and Safety, or related field.
• Certification in building compliance or health and safety.

Desirable:

• Health and safety qualification
• Technical qualification in maintenance
• Advanced training in building auditing
• Membership in a professional body (e.g., SACPCMP, SAIOSH)

Job Experience:

• 3 years' experience in a similar role in any industry.
• 2 years leading multiple projects.
• 2 years working with municipal councils or regulatory bodies for permits or certificates.

Desirable:

• 2 years maintenance planning experience
• 1 year managing operational compliance for buildings and addressing non-compliance issues

Job Related Skills:

• Project Management
• Planning and Organising
• Handling multiple projects
• Attention to detail
• Communication
• Analytical Skills
• Conflict Management
• Time Management
• Document Management

Job Related Knowledge:

• Regulatory compliance understanding
• Knowledge of building regulations
• Familiarity with OHS Act
• Risk management
• Municipal zoning and certification processes

Essential Competencies:

• Adhering to Principles and Values
• Planning and Organising
• Delivering Results
• Analysing
• Networking
• Adapting to Change