Compliance Administrator (Property)

Clicks Group; Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A prominent retail company is seeking a Compliance Administrator for its Property and Store Design Team. This role involves ensuring compliance with building regulations, coordinating submissions, and managing occupancy certificates. Ideal candidates will have a diploma in a related field and experience in project management. The position is based in Cape Town, offers a permanent contract, and requires strong organizational skills.

Qualifications

• 3 years' experience in a similar role.
• 2 years experience with municipal councils or regulatory bodies.
• 2 years experience leading multiple projects.

Responsibilities

• Prepare and compile council submission documentation accurately.
• Coordinate council submission process and monitor progress.
• Manage process of acquiring and renewing occupancy certificates.

Skills

Project Management

Planning and Organising Skills

Attention to detail

Communication Skills

Analytical Skills

Conflict Management

Time Management

Document Management

Education

3-year Diploma or Degree in Building Science, Civil Engineering, or a related field

Certification in building compliance or health and safety

Job description

Listing reference:

click_020769

Listing status:

Online

Apply by:

28 July 2025

Position Summary

Industry: Wholesale & Retail Trade

Job category: Property and Real Estate

Location: Cape Town

Contract: Permanent

Remuneration: Market related

EE position: Yes

About Our Company

Clicks Group

Introduction

We are seeking to employ a Compliance Administrator to work within the Property & Store Design Team. The role will be based at Clicks Head Office and will report into the Store Development Manager.

Purpose:

To facilitate the organization’s compliance with building regulations by acquiring required occupancy and compliance certificates for all operational premises and maintaining a legally compliant and secure environment to safeguard the safety and well-being of employees, contractors, and customers.

Job Objectives:

• To prepare and compile council submission documentation accurately and in full.
• To co-ordinate and oversee council submission process, as well as monitor progress through each approval stage.
• To handle and address submission appeals, address queries and resolve disputes raised to prevent delays in certification.
• To manage the process of acquiring and renewing occupancy certificates, as well as ensuring all documentation and inspections are completed correctly and on time.
• To collaborate with internal and external stakeholders, including relevant authorities and contractors to ensure efficient processes for inspections, certifications, and permits.
• To identify potential compliance risks and recommend mitigation plans to senior management.
• To maintain up-to-date and accurate records of all building certifications, permits, and inspection reports.
• To track progress, monitor and report on submissions and relevant projects.
• To conduct an annual review of occupancy certificates to ensure that all sites are up to date and compliant.

Education: Minimum requirements

Essential:

• 3-year Diploma or Degree in Building Science, Civil Engineering, Occupational Health and Safety, or a related field.
• Certification in building compliance or health and safety.

Desirable:

• Health and safety qualification
• Technical qualification in maintenance
• Advanced training in building auditing.
• Membership in a professional body, i.e. SA Council for the Project and Construction Management (SACPCMP) or the SA Institute of Occupational Safety and Health (SAIOSH)

Experience:

Essential:

• 3 years' experience working in any industry in a similar role.
• 2 years experience leading multiple projects.
• 2 years experience working with municipal councils or regulatory bodies to process permits or certificates.

Desirable:

• 2 years maintenance planning experience
• 1 year experience managing operational compliance for buildings and addressing non-compliance issues.

Job Related Skills:

• Project Management
• Planning and Organising Skills
• Ability to handle multiple projects concurrently
• Attention to detail
• Communication Skills
• Analytical Skills
• Conflict Management
• Time Management
• Document Management

Job Related Knowledge:

• Understanding regulatory compliance
• Knowledge of building regulations
• Familiarity with the Occupational Health and Safety Act (OHS Act) and its application to building safety
• Understanding of risk management processes
• Knowledge of municipal zoning regulations and certification processes

Essential Competencies:

• Adhering to Principles and Values
• Planning and Organising
• Delivering Results and Meeting Customer Expectations
• Analysing
• Relating and Networking
• Adapting and Responding to Change