Compliance Administrator

Abantu Staffing Solutions; East London; On-site; ZAR 200,000 - 300,000; Full time

Job summary

An established industry player in the Petroleum sector is looking for a Compliance Administrator to enhance their administrative team. In this pivotal role, you will oversee the daily functions related to property services, maintenance, and insurance. Your keen attention to detail and strong numerical aptitude will be essential in managing invoices, claims, and ensuring compliance with corporate standards. This position offers the opportunity to contribute significantly to the operational efficiency of the organization while working in a dynamic environment. If you thrive in a structured setting and are committed to excellence, this role is perfect for you.

Qualifications

• 3-5 years’ experience in a similar role required.
• Relevant bookkeeping qualification is essential.

Responsibilities

• Manage daily administrative functions for property services and maintenance.
• Prepare invoices and follow up on outstanding payments.
• Handle insurance claims and documentation.

Skills

Attention to detail

Deadline management

Numerical aptitude

Verbal communication

Written communication

Reliability

Problem-solving

Process orientation

Microsoft Office proficiency

Education

Grade 12 / Matric

Relevant bookkeeping qualification

Tools

Spreadsheets (Excel)

Microsoft Office

Job description

Overview

Our client in the Petroleum industry is seeking a Compliance Administrator to join their team. The Compliance Administrator role is based at the Head Office, reporting to the General Manager, Facilities and Projects. The successful incumbent will be responsible for the daily administrative functions relating to all property’s services, maintenance, and insurance.

Minimum Requirements

• Grade 12 / Matric
• Relevant bookkeeping qualification
• 3 – 5 years’ experience in a similar role
• Sound knowledge of spreadsheets (Excel)

Job Responsibilities

Maintenance Admin

• Print and prepare invoices for finance
• Update repairs and maintenance spreadsheet
• Follow up on outstanding invoices
• Follow up on dispute invoices
• Prepare credit notes for finance
• Follow up on all queries for retailers

Maintenance Fuelled System

• GL codes
• All invoices received by day and authorized by GM Facilities and Projects need to be prepared for costing or no costing. This needs to be added by all task invoices received for GM Facilities and Projects to approve for payments

Obligation Cost

• Prepare for GM Facilities and Projects to authorize
• Make changes if mine was incorrect and changes on the spreadsheet
• Prepare for Debtors to invoice the retailers
• GM Facilities and Projects to authorize for Compliance Administrator to print task for the costing for retailers (this needs to be sent with invoice to finance)
• Debtors to mail me the invoices for me to sign off and add invoice numbers to the spreadsheet

Insurance Administration

• Receive incident forms or pick up insurance jobs on the Maintenance Fuelled System
• Request the necessary supporting documents from the Cluster Managers that are needed for the claim
• Complete the claims forms and submit same to the Insurance broker within 7 days of the incident or on receiving the incident form if longer than that
• Follow up on quotations from Maintenance Cluster Managers as per the value of the claim
• Receive insurance company instructions on which quote has been approved
• Inform the Maintenance Cluster Manager of the same for them to appoint the supplier
• Once work is completed on the Maintenance Fuelled System, finalize the claim by doing GL Codes, invoicing, and providing proof to an insurance broker
• Company Vehicles Insurance Claims: send in the necessary documents to the Insurance broker as required
• Add to spreadsheet
• Payments received for claims and make copies for creditors

Key Competencies / Skills

• High attention to detail
• Ability to meet deadlines
• Strong aptitude for figures
• Verbal and written communication skills
• Reliable and trustworthy
• Problem-solving skills
• Corporate values
• Process orientation
• Proficiency in the use of the computer (Microsoft Office)