Complex Management Assistant

Glencore; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading global natural resource company, Glencore, is seeking a Management Assistant to coordinate administrative functions for the Head of Department in Witbank. This full-time role involves diary management, document control, and ensuring effective office operations within a fast-paced mining industry environment. Ideal candidates will have a national diploma in office administration and experience in the mining sector will be advantageous.

Qualifications

• 3 years' office administration experience.
• Experience in the mining industry is advantageous.

Responsibilities

• Manage and coordinate the Head of Department's diary and meetings.
• Accurate data capturing and general office management.
• Document control and electronic diary management.

Skills

Attention to detail

Organizational skills

Stakeholder management

Education

Grade 12 or equivalent

National Diploma in Office Administration/Secretarial

Job description

Glencore, located in City of Johannesburg, Gauteng, South Africa, is one of the world's largest diversified natural resource companies.

Our global network includes more than 90 offices in over 50 countries, with numerous mining and metallurgical sites, offshore oil production assets, farms, and agricultural facilities.

Our strategy is to maintain and expand our position as a leading integrated producer and marketer of commodities worldwide.

We employ over [number missing], employees and contractors, who work together to deliver our strategy and uphold our values of safety, integrity, responsibility, openness, simplicity, and entrepreneurialism.

We value our people above all else.

Join us and grow with us. We are currently accepting applications for the following position in Witbank, Mpumalanga:

Management Assistant

The incumbent will manage and coordinate the Head of Department's diary, meetings, communication, correspondence, and stakeholder liaison on matters assigned by the Head of Department.

Responsibilities include:

• Accurate data capturing, general administration, and record keeping.
• Recording, typing, and distributing minutes; arranging meeting venues.
• Effective document control and electronic diary management.
• Managing the boardroom diary.
• Coordinating catering for meetings and visits.
• General office management, including supervising office cleaners.
• Developing and maintaining a computerized filing system.

Minimum Qualifications:

• Grade 12 or equivalent qualification.
• National Diploma in Office Administration/Secretarial or equivalent qualification.

Minimum Experience:

• 3 years' office administration experience.
• Experience in the mining industry is advantageous.

Behavioral Competencies:

• Ability to structure written information clearly and logically.
• Attention to detail and high-quality, accurate work.
• Ability to build long-term trust with stakeholders.
• Calmness and focus under pressure.

Position Level: Mid-Senior Level

Employment Type: Full-time

Job Function: Administrative

Industry: Mining