Company Secretary - Part Time (UK knowledge)

Atomos Investments Limited; Cape Town; Hybrid; ZAR 50,000 - 200,000; Part time

Job summary

A financial services firm in Cape Town seeks a Company Secretary to support governance and procurement processes. This role involves taking accurate minutes for board meetings and managing company records. The ideal candidate has experience in corporate governance and is comfortable in a hybrid role. Join a supportive team and make a significant impact on governance efforts.

Qualifications

• Prior experience in a company secretarial role at a medium-sized firm is required.
• Experience in financial services is a plus.

Responsibilities

• Minute Board and Executive meetings remotely.
• Maintain company records, including registers.
• Manage tracking of contracts and ensure compliance.

Skills

Experience taking board-level minutes with high accuracy

Understanding of UK corporate governance best practices

High attention to detail

Tech-savvy

Tools

SmartSheets

Job description

This job can be done part time as long as you can work 60% of hours. Patterns we would consider include:

• 4 days per week
• 3 days per week
• 5 days on shortened hours (e.g., to match school hours)

Career
Company Secretary needed with high attention to detail, primarily focusing on formal meetings, but also supporting some executive functions. You will support Atomos in meeting its corporate governance requirements with accurate minutes. Outside of this, you will assist with procurement and supply chain oversight. This is a great opportunity to carve out an enjoyable hybrid role supporting very down-to-earth senior stakeholders of our UK-based Financial Services firm.

About the role
Prioritising Company Secretariat duties (formal minute-taking), this role will also oversee and manage procurement activities (contract tracking, ensuring break clauses are not missed, etc.). It is important you have an understanding of governance duties, such as what formal minutes look like; we can then teach what is needed to support procurement oversight within the firm (tracking management of contracts and renewals, not contract negotiations which are carried out by the business line). This person will be our go-to on what good looks like both in corporate governance and contracts.

Accountabilities

• Governance & Compliance
  • Remotely minute Board, Executive Committee, and governed meetings.
  • Support the scheduling and coordination of Board and Committee meetings.
  • Coordinate and distribute Board and Executive packs, ensuring timely distribution of high-quality materials.
  • Maintain governance documentation including terms of reference, action logs, and registers of interests.

• Company Secretary Duties:
  • Maintain company records, including registers of members, directors, and secretaries.
  • File annual returns and other statutory documents with regulatory bodies.
  • Fulfil requests for items from Companies House (e.g., certificates of good standing).

• Procurement Duties:
  • Manage tracking of contracts and ensure all departments renew or cancel contracts to manage budgets effectively.
  • Manage the company’s insurance policies and legal obligations.
  • Support due diligence processes and governance for onboarding new suppliers.
  • Ensure procurement records are auditable.
  • Collaborate with finance, the leadership team, and the CEO to manage procurement needs.

Skills and Experience

• Experience taking board-level minutes with high accuracy.
• Prior experience in a company secretarial role at a medium-sized firm.
• Support or experience with a UK firm in a professional capacity is preferred.
• Understanding of UK corporate governance best practices.
• Experience in a hybrid role or interest in roles outside of Company Secretariat is preferred.
• Experience in financial services (investment management, wealth management, banking, insurance) is a plus.
• Tech-savvy – we use "SmartSheets" for procurement management.
• High attention to detail and ability to manage multiple priorities.
• Discretion in handling sensitive information.

Our agile working environment means you may engage in various tasks and projects, keeping work interesting and providing opportunities for development and growth.