Company Secretary Assistant

The Hiring House; Pretoria; On-site; ZAR 200,000 - 400,000; Full time

Job summary

An established industry player is seeking a dedicated Company Secretary Assistant to provide essential secretarial and administrative support to the Senior Executive Manager. In this role, you will be instrumental in facilitating board meetings, preparing minutes, and ensuring compliance with corporate governance standards. With a focus on professionalism and confidentiality, you will assist in various tasks, including the administration of the annual board calendar and the preparation of meeting packs. This position offers a unique opportunity to grow within a dynamic corporate environment, where your contributions will be valued and impactful.

Qualifications

• 3-5 years experience as Assistant Company Secretary in a large corporate.
• Strong secretarial and administrative skills required.

Responsibilities

• Assist with preparation and distribution of meeting minutes.
• Provide ongoing support to Senior Executive Manager.
• Ensure compliance with corporate governance standards.

Skills

Secretarial Support

Administrative Skills

Meeting Coordination

Corporate Governance Knowledge

Communication Skills

Education

Grade 12

Post-graduate degree in law, finance or accounting

Company Secretarial / Secretarial Diploma

Paralegal diploma

Job description

We are looking for a Company Secretary Assistant to provide a confidential & professional secretarial, administrative & personal support to the Senior Executive Manager.

POSITION INFO :

Duties & Responsibilities :

Assist with the preparation of Meetings (defined as Board, Board Committee, Board sub-committee, Task Team, Trust and Retail Funds)

• Attend all meetings
• Assist with the preparation of all minutes of the meetings and the timely distribution of minutes to attendees, both internal and external
• Assist on an ongoing basis on following-up with matters discussed at and arising from meetings

Provide ongoing assistance to the Senior Executive Manager regarding the company secretarial related functions:

• Assist with the administration of the annual board calendar and the arrangement of all meetings.
• Attend to the submission of returns to the CIPC and the XBRL conversion of the AFS for submission as part of the Annual Return of each entity.
• Assist with the regular updating of the company corporate governance registers.
• Assist with the regular updating of governance policies, standards and frameworks, including Terms of Reference, MoI, etc.
• Attend to the arrangement of meetings as and when the need arises.
• Assist in the preparation of board and board committee meeting packs and the timely dispatch to the attendees of meetings.
• Following up with meeting contributors on the finalization of meeting documents (including Matters arising documents) and the timely publication of meeting packs on Diligent.
• Guidance to Directors in terms of their responsibilities, Meeting quorums, delegation of authority etc.
• Assistance with the short-term insurance requirements of the Trust and the Retail Funds.
• Director appointments, onboarding and orientation, terminations and training assistance.
• Engagement with Directors and senior individuals on various matters.
• King IV compliance monitoring of the Group and separate entities.
• Responding to queries from internal and external auditors.
• Assisting with KYC and lease application form completion and information.

Formal Education :

• Grade 12
• A post-graduate degree in law, finance or accounting
• Company Secretarial / Secretarial Diploma
• Paralegal diploma (advantage)

Experience :

• 3 - 5 years as an Assistant Company Secretary in a large corporate

Please call us on 0100300127.

NB : Should you not hear from us within 6 weeks,