Company Secretarial Specialist

TMF Group; Cape Town; On-site; ZAR 300,000 - 400,000; Full time

Job summary

A global professional services firm in Cape Town seeks a Company Secretarial Specialist to deliver high-quality secretarial services. Responsibilities include ensuring compliance, providing board support, and maintaining client relationships. Ideal candidates have detailed knowledge of UK company law and excellent communication skills. This is a full-time position with a deadline for applications on July 31, 2025.

Qualifications

• Detailed knowledge of UK company secretarial transactions and annual compliance.
• Resourceful and strong problem-solving abilities.
• Ability to communicate concisely and professionally with clients.

Responsibilities

• Support junior and experienced team members with company secretarial services.
• Responsible for compliance and timely processing of annual requirements.
• Maintain client relationships and answer their queries effectively.

Skills

Knowledge of UK Companies Act 2006

Board Support Experience

Excellent drafting skills

Effective time management

Fluency in English

Tools

Diligent Entities

DAX 365

Job description

Job title : Company Secretarial Specialist

Job Location : Western Cape, Cape Town Deadline : August 29, 2025 Quick Recommended Links

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Discover the Role

The Company Secretarial Specialist will support junior and more experienced team members with the delivery of company secretarial services to TMF’s clients.

All company secretarial and associated tasks must be completed in an efficient, professional and timely manner, providing a high quality of service to the client.

In addition, required to maintain a good working relationship with the client, answer queries and provide them with any requested documentation.

Key Responsibilities

Responsible for meeting company secretarial compliance requirements through accurate, complete and timely processing of annual compliance

Ability to provide strong board and committee support with the minute taking is essential

Supports Company Secretarial Assistants and Trainees, whilst maintaining overall responsibility for task accuracy and completeness, keeping the Client Account Senior Manager or Line Manager updated as appropriate

Responsible for meeting the indicated deadlines for each allocated client tasks

Performing tasks in compliance with company policies relating to company secretarial services, ensuring requirements are followed consistently and in full

Performing tasks in compliance with company legislation, data protection and control risk within company secretarial function

Perform standard defined tasks to on board new clients

Identify out-of-scope service and providing respective information to the Client Account Senior Manager or Line Manager as appropriate

Sound knowledge of UK Companies Act 2006 and working knowledge of UK corporate law

Knowledge of The Economic Crime and Corporate Transparency Act (“ECCT”) (UK) that received royal assent on 26 October 2023 that are being implemented in stages; knowledge of the Corporate Transparency and Companies House reforms.

Experience working with Funds clients specifically knowledge working with a portfolio of both PE (Private Equity) & REIT (Real Estate Investment Trust) clients

Knowledge of the accounting and statutory reporting requirements of UK Entities i.e. Limited Companies, LLPs & LPs

Ensures clients are billed in accordance with the engagement including any out-of-scope work.

Escalates any concerns to Client Account Manager or Line Manager in a timely manner

Uses TMF’s company secretarial software effectively i.e. Diligent Entities & ViewPoint (GEM)

Maintains relevant databases, client records and other tracking tools as required

Provides administrative support to the company secretarial team as required

Attends client meetings as required including the preparation of the agendas, taking & drafting minutes and follow-up actions

To undertake any other duties as reasonably expected for the role

Key Requirements

A detailed knowledge of UK company secretarial transactions and annual compliance

Resourceful, independent and strong problem-solving abilities

Able to articulate and communicate with clients in a concise and professional manner

Board Support Experience is essential

Excellent drafting skills

Effective time management i.e. ability to organise and prioritise tasks to meet deadlines.

Good research skills and relevant technical knowledge are required to deliver an efficient service to the clients in a timely manner

Willingness to learn and work with software such as DAX 365, Diligent Entities, Fernergo

Fluency in English is essential

Closing : 31-Jul-2025

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