Company Secretarial and Legal Administrator.

JustTheJob.co.za; Stellenbosch; On-site; ZAR 20 000 - 40 000; Full time

Job summary

An established industry player in the agricultural sector is seeking a Company Secretarial and Legal Administrator to provide vital support in legal administration and company secretarial services. This role involves preparing documentation, organizing meetings, and maintaining corporate governance records. The ideal candidate will possess a relevant legal qualification and have 1-2 years of experience in a similar capacity. Join a dynamic team where your organizational skills and attention to detail will contribute significantly to the company's legal and governance framework. This is an exciting opportunity to grow within a supportive environment while ensuring compliance and effective communication.

Qualifications

• Relevant legal qualification with 1-2 years of experience in a similar role.
• Fluent in Afrikaans and English with strong communication skills.

Responsibilities

• Provide administrative support to the Company Secretary and Legal Manager.
• Prepare documentation and ensure filing deadlines are met.

Skills

Organisational skills

Report writing

Critical thinking

Communication

Attention to detail

Education

LLB / BA Law

CGISA

Tools

Microsoft Office

SharePoint

MS Teams

Excel

Outlook

Word

Job description

My client, a group of companies in the agricultural industry based in Stellenbosch, has a position available for a Company Secretarial and Legal Administrator. The role involves administering and providing Company Secretarial services and legal administration support related to legal contracts and documentation.

Qualifications: Relevant legal qualification (LLB / BA Law and/or CGISA) coupled with 1-2 years of relevant experience.

Key Responsibilities:

1. Provide administrative support to the Company Secretary and Legal Manager of the Group.
2. Prepare documentation, standard contracts, and resolutions accurately, and arrange for signatures.
3. Organise and attend board, shareholder, trusts, and committee meetings.
4. Draft minutes following meetings.
5. Ensure statutory and internal filing deadlines are met.
6. Maintain statutory and internal company secretarial and legal filing records.
7. Maintain corporate governance documents such as board charters and group organograms.
8. Update and maintain meeting calendars and schedules.
9. Build relationships internally and externally with auditors, legal counsel, and B-BBEE advisors.
10. Support ad hoc administrative tasks and projects for the Company Secretary and Legal Manager.
11. Follow processes and procedures according to quality standards and controls.
12. Arrange company and trust registrations with external assistance.
13. Prepare and organise meetings, including agendas, minutes, and meeting packs.
14. Attend to B-BBEE certificate requests and assist with audits and queries.
15. Meet personal and team targets as required.

Experience and Skills:

• Legal qualification (LLB / BA Law / CGISA).
• 1-2 years’ experience in a similar role.
• Experience in communication with external parties and intermediaries.
• Organisational and coordination skills.
• Report writing skills.
• Critical thinking and information interpretation abilities.
• Proficiency in Microsoft Office, SharePoint, MS Teams, Excel, Outlook, and Word.
• Fluent verbal and written communication in Afrikaans and English.
• Ability to prepare minutes of meetings.
• Basic understanding of Company Law; knowledge of B-BBEE advantageous.
• Attention to detail and accuracy.

The ideal candidate will have at least 1-3 years of relevant experience in company secretarial and corporate governance within the finance or legal sector.