Company Secretarial and Administration Officer

Frogg Recruitment; Cape Town; On-site; ZAR 450,000 - 600,000; Full time

Job summary

A leading law firm in Cape Town is seeking a Company Secretarial and Administration Officer to ensure compliance with statutory obligations. The ideal candidate has over 5 years of experience, a company secretarial certificate, and strong knowledge of corporate law. Responsibilities include maintaining registers, guiding boards, and ensuring adherence to governance standards. This role demands excellent organizational and communication skills.

Qualifications

• 5+ years experience in a company secretarial role or similar governance role.
• Strong understanding of CIPC compliance and procedures.
• Familiarity with FICA compliance and procedures.

Responsibilities

• Ensure clients comply with statutory obligations under relevant laws.
• Maintain statutory registers and file returns timely.
• Prepare and file documents with CIPC.

Skills

Corporate law understanding

Governance principles

Excellent communication

Organizational skills

Interpersonal skills

Integrity and professionalism

Education

Company secretarial certificate

Law degree

Job description

Company Secretarial and Administration Officer – Cape Town.

Our Law firm client is looking for a Company Secretarial and Administration / Company Secretarial and Administration Officer with 5+ years of experience working for a Law firm.

The Company Secretary will assist the organisation’s clients to comply with statutory obligations and maintain high standards of corporate governance.

They will provide guidance to boards of directors about their duties, responsibilities, and powers, and ensure the company adheres to the Companies Act, 71 of 2008 (“the Companies Act”).

Requirements

Necessary:

• Company secretarial certificate
• 5+ years experience in a company secretarial role or in a similar governance role
• Strong understanding of corporate law and governance
• Strong understanding of CIPC requirements
• Familiarity with FICA compliance and procedures
• Excellent organisational and time-management skills
• Strong communication and interpersonal skills
• High level of integrity and professionalism

Advantageous:

• Law degree or similar qualification
• Certificate in FICA compliance and procedures
• Extensive experience in FICA compliance and procedures

Duties and Responsibilities:

• Ensure the organisation’s clients comply with its statutory obligations under relevant laws and regulations
• Maintain the statutory registers and ensure the timely filing of statutory returns.
• Preparation and filing of documents with CIPC
• Provide guidance to clients on corporate governance principles and the implementation of governance frameworks.
• Organise and prepare meeting packs for board meetings, committees, and annual general meetings
• Take minutes, draft resolutions, and lodge required forms and annual returns with the relevant authorities
• Keep abreast of relevant legislation and the regulatory environment and take appropriate action
• Providing training to junior staff members on changes to legislative and regulatory environment
• Develop and oversee systems that ensure the company’s clients comply with regulatory and statutory requirements
• Implement the organisation’s FICA compliance policies and procedures
• Assist in the development of FICA compliance policies and procedures