Committee Secretary x2 (8-month contract)

Postbank (SOC) Ltd; Pretoria; On-site; ZAR 300,000 - 400,000; Full time

Job summary

A leading company seeks a Committee Secretary to provide administrative and governance support to the committee. The role encompasses meeting coordination, minute-taking, compliance assistance, and acting as a liaison among stakeholders. This position requires strong organizational skills and a focus on maintaining governance standards.

Qualifications

• Minimum 2 to 3 years of experience in a similar role.
• Experience in a corporate or governance environment is preferred.
• Candidates progressing toward CGISA board-level qualification have an added advantage.

Responsibilities

• Organizing and coordinating committee meetings.
• Preparing agendas and distributing documents.
• Accurately recording minutes and ensuring compliance with legislation.

Skills

Communication

Attention to detail

Multitasking

Discretion

Adaptability

Education

Chartered Governance Institute of Southern Africa Governance Practitioner Qualification (NQF 7)

Bachelor’s degree in Business Administration

Bachelor’s degree in Law

Bachelor’s degree in Public Administration

Job description

Purpose of the Job:

The Committee Secretary serves as the principal administrative and governance support officer for the committee. The primary purpose of the role is to ensure that the committee functions efficiently, transparently, and in accordance with applicable legal, regulatory, and governance frameworks. This includes facilitating the effective operation of meetings through accurate agenda setting, minute-taking, coordination of submissions, and ensuring that the committee’s decisions and actions are properly recorded, tracked, and implemented. The Committee Secretary acts as a vital liaison between the committee, management, and relevant stakeholders, ensuring compliance with statutory obligations, internal policies, and best governance practices.

Job Responsibilities:

• Meeting Coordination: Organizing and coordinating committee meetings, ensuring all logistics are covered (e.g., venue, technology, and attendance).
• Agenda Preparation: Preparing agendas in collaboration with committee chairs and ensuring all necessary documents are distributed in advance.
• Minute-Taking and Documentation: Accurately recording minutes and ensuring that decisions and actions are properly documented.
• Compliance and Legal Support: Ensuring that meetings and decisions comply with relevant legislation, including the Companies Act.
• Liaison and Communication: Acting as the main point of contact for committee members and stakeholders, facilitating communication and information flow.
• Draft high-level correspondence for stakeholders, government entities,
• Maintain professional relationships with stakeholders
• Follow-Up: Tracking action items from meetings and ensuring timely completion.

Qualifications and Experience:

• Chartered Governance Institute of Southern Africa (CGISA)Governance Practitioner Qualification (NQF 7), Bachelor’s degree in Business Administration, Law, Public Administration, or a related field.
• Candidates progressing toward CGISA board-level qualification will have an added advantage.
• A minimum of 2 to 3 years of experience in a similar role, preferably within a corporate or governance environment. Optional but advantageous experience in secretarial support in a governance or corporate environment.

Skills and Attributes:

• Excellent communication (verbal and written)
• Organised with attention to detail
• Able to multitask and work independently
• Discreet, professional, and team-oriented
• Ability to handle highly confidential information
• Flexible and adaptable to changing priorities
• Willingness to learn and adapt in a fast-paced corporate environment

Closing date: 27 June 2025

Disclaimers:

The South African Postbank SOC Limited is committed to the achievement and maintenance of diversity and equity in employment, especially with regard to race, gender and disability. In compliance with the bank’s employment equity plans, we encourage and welcome applications from diverse groups from the South African Employee active population. Correspondence will be limited to short-listed candidates only.

If you do not hear from the South African Postbank SOC Limited or its Agent within 3 months of this advertisement, please accept that your application has been unsuccessful. The South African Postbank SOC Limited reserves the right not to fill the positions or to re-advertise the positions at any time.

POPIA provides that everyone has the right to privacy and it includes a right to protection against the unlawful collection, retention, dissemination and use of personal information. By applying for employment you consent to the processing of your personal information with Postbank. Your personal information and any attached text or documentation are retained by Postbank for a period in accordance with relevant data legislation.