Committee Secretary

Rand Water; Johannesburg; On-site; ZAR 250,000 - 350,000; Full time

Job summary

A leading water utility company is seeking a Committee Secretary in Johannesburg. The role involves preparing meeting agendas, recording minutes, and ensuring documentation is well-organized. Applicants should have at least 2-3 years of experience in a secretariat environment and excellent proficiency in MS Office. The position may require irregular hours and includes tasks like office administration and planning.

Qualifications

• 2-3 years’ experience in a company secretariat environment.
• Proven customer orientation and general administration skills.
• Minimum 5 years of minute-taking experience.

Responsibilities

• Prepare notices, agendas, and meeting packs within prescribed timelines.
• Attend meetings, record minutes, and take notes.
• Maintain minute books and statutory registers per legal and governance standards.

Skills

Customer orientation

MS Office Suite proficiency

Education

CIS or equivalent qualification in company secretariat focus

Job description

Job Title: Committee Secretary

Location: Gauteng, Johannesburg

Application Deadline: August 18, 2025

Minimum Requirements

• CIS or equivalent qualification in company secretariat focus
• 2-3 years’ experience in a company secretariat environment
• Proven customer orientation
• General administration and/or secretariat experience
• At least 5 years of minute-taking experience
• Proficiency in MS Office Suite
• Willingness to work irregular hours as required

Primary Duties

• Prepare notices, agendas, and meeting packs within prescribed timelines
• Attend meetings, record minutes, and take notes
• Handle general office administration, planning, and coordination
• Distribute minutes and communicate resolutions
• Follow up on reports, submissions, and meeting documentation for PIC pack compilation
• Arrange delivery and ensure timely distribution of meeting materials
• Book meeting venues, catering, and assist with travel arrangements
• Maintain PIC documents and records, ensuring accessibility
• Ensure signed minutes are submitted to records department for safekeeping
• Maintain minute books and statutory registers per legal and governance standards
• Type documents, reports, and correspondence for meetings
• Update and upload information on the PIC portal
• Perform ad hoc duties as required
• Participate in administrative and management tasks