Committee Assistant

Empower Talent; Johannesburg; On-site; ZAR 180,000 - 250,000; Full time

Job summary

A leading organization is seeking a Committee Assistant in Johannesburg. The role involves supporting governance through effective meeting coordination, documentation management, and contributing to the monitoring of sustainability practices. Ideal for proactive professionals who excel in communication and detail-oriented tasks, this position offers a chance to make a significant impact within an innovative environment.

Qualifications

• Knowledge of corporate governance and committee administration is essential.
• Experience in meeting coordination and minute writing required.
• Ability to follow up on deadlines and manage documentation effectively.

Responsibilities

• Schedule and coordinate committee meetings, including virtual platforms.
• Prepare and distribute agendas, record minutes, and maintain documentation.
• Support the development of monitoring frameworks related to sustainability.

Skills

Excellent communication

Organised

Attention to detail

Multitasking

Discreet

Team-oriented

Adaptable

Education

Matric

Job description

Position Title : Committee AssistantJob Grade : C2Department : Governance, Risk and Compliance (GRC)Location : JohannesburgContract Type : Permanent

Our client is looking for a Committee Assistant to support the administrative and operational functions of various internal committees, including governance boards and regional structures.

This role is key in ensuring effective coordination, accurate documentation, and smooth communication among internal and external stakeholders.

This is an exciting opportunity for an experienced and proactive professional to contribute within an organisation that is embracing digital transformation, sustainability, and innovation.

Key Responsibilities

Committee Administration & Coordination

Schedule and coordinate meetings, notifying participants of dates, times, and venues (physical or virtual).

Prepare and distribute agendas and supporting documents in advance.

Book venues and manage virtual meeting platforms (e.g., MS Teams, Zoom).

Record and distribute minutes, ensuring all action items and decisions are accurately captured.

Maintain committee records and documentation for reference and compliance.

Track follow-ups and deadlines to support the execution of committee mandates.

Work closely with internal departments (e.g., Legal, Finance, Compliance) to support committee operations.

Serve as a point of contact for external stakeholders such as auditors, regulators, and industry partners.

Keep members informed of developments that may impact committee decisions.

Monitoring & Evaluation (M&E)

Assist with the development and execution of monitoring and evaluation frameworks, particularly related to Non-Financial Information (NFI) and sustainability reporting.

Support the review and improvement of ESG disclosures in line with global standards.

Help identify funding or sponsorship opportunities for strategic initiatives.

Reporting & Compliance

Ensure committees operate within internal governance standards and external regulatory frameworks.

Facilitate timely submission of reports and compliance documentation to relevant stakeholders

Transformation & Digital Enablement

Support cost-containment efforts and drive process efficiencies.

Use data and digital tools to enhance productivity and decision-making.

Embrace AI and automation to streamline routine tasks and support innovation.

Help identify and manage sustainability-related risks within the committee context.

Requirements

Education & Certification :

Matric

Knowledge of corporate governance, minute-taking, and committee administration

Experience :

Experience in meeting coordination and minute writing

Skills & Attributes :

Excellent communication (verbal and written)

Organised with exceptional attention to detail

Able to multitask and work independently

Discreet, professional, and team-oriented

Flexible and adaptable to changing priorities

Interested candidates are encouraged to submit their applications no later than 23rd June .